Explanation
BACKGROUND: The coagulation and lime softening treatment processes at the Hap Cremean Water Plant are the primary source of sludge solids. This project shall address the conveyance of these sludge solids from the treatment basin discharge to the Plant lagoons and the McKinley Avenue quarry. This project shall provide engineering services necessary for and incident to the provision of sludge conveyance and pumping upgrades and electrical upgrades at the Hap Cremean Water Plant and the existing 17-mile long sludge force main to the McKinley Avenue Quarry. The selected professional service firm will provide all office and field services necessary to prepare technical reports and design documents for construction bidding, and provide technical and administrative services and field project representation during construction. This contract modification will provide for engineering design for changes which were implemented after the Value Engineering process and after discussions with Water Treatment Plant staff; and to provide construction administration and construction inspection services.
CC 329.16 CONTRACT MODIFICATIONS:
1. Amount of additional funds to be expended under this modification: $4,318,963.00
2. The services identified to be included in this contract modification were identified in the original contract however costs for these services were not identified at that time. It was not possible to accurately estimate the costs to perform these tasks until the first phase of the work was completed. The original authorizing legislation (#0474-2005) indicated the expenditure for construction administration services would be authorized by a future modification when the scope of services could be better defined.
3. The work under this contract modification is a continuation of work previously performed by the Consultant; therefore, no other processes were used for procurement of these services.
4. The cost of this modification is based on material and labor, and was negotiated between the Consultant and the City, as documented by the Consultant's quotation letters, and verified by the Project Engineer.
CONTRACT AMOUNT:
Original contract amount $2,150,597.00
Modification No.1 $4,318,963.00
New contract amount $6,469,560.00
FISCAL IMPACT: The original authorization for expenditures for this project occurred March 28, 2005 in the amount of $2,150,597.00. $4,000,000.00 was budgeted in the 2006 C.I.B. and the project is being funded from current monies.
CONTRACT COMPLIANCE NUMBER: 31-0747855
Title
To authorize the Director of Public Utilities to enter into a planned modification of the contract with CH2M Hill , for Professional Engineering Services for the Hap Cremean Water Plant Sludge Pump Station Renovations and Electrical Upgrades, for the Division of Power and Water , and to authorize the expenditure of $4,318,963.00 from Waterworks Enlargement Voted 1991 Bonds Fund and to declare an emergency. ($4,318,963.00)
Body
WHEREAS: Contract No. EL-005320 was authorized by Ordinance No. 0474-05, passed March 28, 2005, was executed May 9, 2005 and approved by the City Attorney on May 17, 2005, to provide for engineering design services for the Hap Cremean Water Plant Sludge Pump Station Renovations and Electrical Upgrades, and
WHEREAS, The original contract provided for engineering design work and anticipated the original contract would be modified to cover engineering services for construction administration and construction inspection services, and
WHEREAS, This contract modification will provide for engineering design for changes which were implemented after the Value Engineering process and after discussions with Water Treatment Plant staff, and
WHEREAS: This modification provides for an increase of $4,318,963.00 to this contract, and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify a contract with CH2M Hill for Professional Engineering Services necessary for the Hap Cremean Water Plant Sludge Pump Station Renovations and Electrical Upgrades, for the Divison of Power and Water , for the preservation of the public health, peace, property, safety and welfare, and Now, Therefore;
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to pass this ordinance as an emergency measure because of the need to maintain design and construction schedules; for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Utilities be and is hereby authorized to modify Contract No EL005320 with CH2M Hill in the amount of $4,318,963.00 for Professional Engineering Services necessary for Hap Cremean Water Plant Sludge Pump Station Renovations and Electrical Upgrades, for the Divison of Power and Water , Department of Public Utilities, Project No. 690332, Contract No. 870, terms and conditions of which are on file in the offices of the Division of Power and Water.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $4,318,963.00 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds, Fund No. 606, Department of Public Utilities, Division of Power and Water, Dept./Division No. 60-09, Object Level Three 6682, Project No. 690332, OCA Code 606332.
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690006 Hoover Reservoir Erosion Control $270,985.22
OCA Code 642900
690428 DRWP Treatment Capacity Increase $1,404,823.13
OCA Code 606428
690471 PAWP Electrical Service Upgrade $7,171.00
OCA Code 606428
690472 O'Shaughnessy Gatehouse Misc. Improv. $964,649.00
OCA Code 606472
690449 Dublin Road 36" Water Main $1,671,334.65
OCA Code 690449
TO: 690332 HCWP Sludge Pump Station Renovations $4,318,963.00
OCA Code 606332
Section 5. That the 2006 Capital Improvements Budget Ordinance No. 1108-2006 is hereby amended as follows:
CURRENT:
690332 HCWP Sludge Pump Station Renovations - $4,000,000
690492 DRWP Raw Water Intake - $2,650,000
AMENDED TO:
690332 HCWP Sludge Pump Station Renovations - $4,318,963 (+$318,963)
690492 DRWP Raw Water Intake - $2,331,037(-$318,963)
Section 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.