Explanation
BACKGROUND
To authorize the Director of Finance and Management to enter into a contract with DXP Enterprises, Inc. for the purchase and delivery of two (2) Wemco pumps for an amount not to exceed $68,819.12.
The Wemco pumps will be used at the Southerly Wastewater Treatment Plant to pump raw sewage through the process of treating wastewater.
PROCUREMENT
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ028667). Two hundred and twenty six (226) vendors (6 EBE, 1 EBE/WBE, 206 Majority, 7 MBE, 1 MBE/VBE, 2 MBE/WBE, 3 WBE) were solicited and three (3) majority bids were received and opened on September 26, 2024.
The following bids were received:
Name Bid Amount________City/State CC Status
1. Qaisar Favad $14,220.94 Sheridan, Wyoming majority vendor
2. DXP Enterprises, Inc. $68,819.12 Houston, Texas majority vendor
3. Capp, Incorporated $115,500.00 Clifton Heights, Pennsylvania majority vendor
After evaluation of the bids, the Division of Sewerage and Drainage has deemed the lowest bid from Qaisar Favad non-responsive as they quoted an alternate pump. The bid specifications did not allow for alternates due to incompatibility with the existing equipment.
The bid from DXP Enterprises, Inc. does meet all of the requirements of the bid specifications. Therefore, the Division of Sewerage and Drainage recommends that the award be made for all items to DXP Enterprises, Inc. as the most responsive bidder.
SUPPLIER / CONTRACT COMPLIANCE
DXP Enterprises, Inc., cc #010207, expires 4/28/25
The certification of DXP Enterprises, Inc. was in good standing at the time of the contract award. The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT
$68,819.12 is budgeted and available for this expenditure
Title
To authorize the Director of the Department of Finance and Management to establish a contract with DXP Enterprises, Inc. for the purchase and delivery of two (2) Wemco pumps for the Department of Public Utilities; to authorize the expenditure of up to $68,819.12 from the Division of Sanitary Sewer Operating Fund. ($68,819.12)
Body
WHEREAS, the Department of Public Utilities has a need for Wemco pumps to pump raw sewage through the treatment process; and
WHEREAS, the Purchasing Office opened formal bids on September 26, 2024 for the purchase and delivery of two (2) Wemco pumps; and
WHEREAS, the bid from Qaisar Favad was deemed non-responsive for quoting an alternate product that is not interchangeable with the existing equipment; and
WHEREAS, the bid from DXP Enterprises, Inc. has been determined to meet all specifications; and
WHEREAS, the Division of Sewerage and Drainage, recommends an award be made to the most responsive bidder, DXP Enterprises, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of $68,819.12 or so much thereof as is needed for the purchase from and within the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with DXP Enterprises, Inc. for the purchase and delivery of two (2) Wemco pumps in accordance with the terms, conditions and specifications of Solicitation Number RFQ028667 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with DXP Enterprises, Inc.for the purchase and delivery of two (2) Wemco pumps in accordance with the terms, conditions and specifications of Solicitation Number RFQ028667 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $68,819.12, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sanitary Sewer Operating) in Object Class 06 Capital Outlay in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.