Explanation
This ordinance is to establish an option contract to purchase protective footwear for employees of the City of Columbus. The contract will provide City employees with a variety of boots and shoes with safety toes and other safety and comfort features to provide protection while performing their job duties. The term of the proposed option contract would be two (2) years. The contract will expire March 31, 2015 with an option to extend for one (1) additional year. The Purchasing Office opened formal bids on January 24, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004749. One hundred and eight (108) bids were solicited (MBR: 2; M1A: 1; F1: 1 ). Two (2) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Safety Solutions, Inc. CC#310808325 (Expires 05-21-14)
Total Estimated Annual Expenditure: $200,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Protective Footwear with Safety Solutions, Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 24, 2013 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public and 4) providing opportunities for cooperative contract sharing with other governmental and quasi-governmental entities; and
WHEREAS, because protective footwear is needed on an ongoing basis to provide City employees with safety boots and shoes and the current contract expires March 31, 2013, this is being submitted for consideration as an emergency measure to avoid any lapse; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to enter into a contract(s) for an option to purchase protective footwear as needed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized to enter into the following contract for an option to purchase protective footwear in accordance with Solicitation No. SA004749 as follows:
Safety Solutions, Inc. Items: 1 through and including Item 30. Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.