Explanation
BACKGROUND: The lime softening sludge lagoons at the Hap Cremean Water Plant are necessary to provide storage for emergency situations, such as loss of pumping capabilities, and to allow for maintenance of basins and pumping equipment. Currently lagoon no. 1 is filled to capacity. This contract provides for the physical removal of the sludge from the lagoon. A future contract will provide for improvements to the lagoon embankments.
The procurement of this contract was conducted in accordance with Section 329.09.
Competitive bids were received and opened at the office of the Director of Public Utilities on May 4, 2005. Of the two (2) bids received, the lowest responsive and responsible and best bidder was Kokosing Construction Company, Inc.
BIDDER AMOUNT
Kokosing Construction Company, Inc $3,348,004.00
Complete General Construction Company, Inc. $3,668,591.30
EMERGENCY: Emergency legislation is being requested to take advantage of favorable weather conditions. Removal of sludge from the lagoons is more difficult in inclement weather and can be severly hampered during winter months. Starting construction as soon as possible will allow for maximum sludge removal prior to the onset of winter weather. It is immediately necessary to authorize the transfer and expenditure of funds within the Waterworks Enlargement Voted 1991 Bonds Fund; and to amend the 2004 Capital Improvements Budget; so as to allow the financial transaction to be posted in the City's accounting system as soon as possible
FISCAL IMPACT: This project is included in the 2004 CIB and is being funded from current monies.
CONTRACT COMPLIANCE NUMBER: 31-1023518
Title
To authorize the Director of Public Utilities to enter into a contract with Kokosing Construction Company, Inc. for the Hap Cremean Water Plant Lagoon No. 1 Sludge Removal and Lagoon Modifications, for the Division of Water, to authorize the expenditure of $3,348,004.00 from the Waterworks Enlargement Voted 1991 Bonds Fund, and to declare an emergency. ($3,348,004.00)
Body
WHEREAS, the Director of Public Utilities did receive and open bids on May 4, 2005 for the Hap Cremean Water Plant Lagoon No. 1 Sludge Removal and Lagoon Modifications for the Division of Water, Department of Public Utilities, and
WHEREAS, The lime softening sludge lagoons at the Hap Cremean Water Plant are necessary to provide storage for emergency situations, such as loss of pumping capabilities, and to allow for maintenance of basins and pumping equipment . This contract provides for the removal of sludge from Lagoon No. 1, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Water, Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into a Contract with Kokosing Construction Company, Inc., for the Hap Cremean Water Plant Lagoon No. 1 Sludge Removal and Lagoon Modifications, for the Division of Water, and in that it is immediately necessary to authorize the transfer and expenditure of funds within the Waterworks Enlargement Voted 1991 Bonds Fund; and to amend the 2004 Capital Improvements Budget; so as to allow the financial transaction to be posted in the City's accounting system as soon as possible, and to take advantage of favorable weather conditions for execution of the work and for the preservation of public health, peace, property and safety, now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into a Contract with Kokosing Construction Company, Inc., in the amount of $3,348,004.00 for the Hap Cremean Water Plant Lagoon No. 1 Removal and Lagoon Modifications for the Division of Water, Department of Public Utilities, Contract No. 1030, Part 2 on the basis of the lowest responsive and responsible and best bid received on May 4, 2005.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $3,348,004.00 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, Dept./Div No. 60-09, Object Level Three 6623, Project No. 690331 OCA Code 606331.
Section 3. The City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to appropriate and transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690328 PAWP Operations Improvements $122,785.45
OCA Code 642900
690359 South Wellfield Expansion $707,686.91
OCA Code 642900
690446 General Engineering Services - Supply $150,000.00
OCA Code 690446
690379 DRWP Chlorine Storage Improvements $2,367,531.64
OCA Code 642900
TO: 690331 HCWP Lagoon #1 Sludge Removal and Lagoon Mod. $3,348,004.00
OCA Code 606331
Section 5. That Section 1, Public Utilities/Water 60-09 or Ordinance 1059-2004 is hereby amended as follows:
PROJECT TOTAL
NUMBER PROJECT NAME BUDGET
690331 HCWP Lagoon #1 Sludge Removal and Lagoon Mod. $3,348,004 *(1)*
690328 PAWP Operations Improvements. $340,118 *(2)*
690359 South Wellfield Expansion $375,081 *(3)*
690446 General Engineering Services - Supply $150,000 *(4)*
690379 DRWP Chlorine Storage Improvements $7,378,463 *(5)*
Section 6. That for reasons stated in the preamble, hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after approval if the Mayor neither approves nor vetoes the same.
2004 Original Budget 2004 Amended Budget Comments
*(1)* $0 $3,348,004 Authority Increased
*(2)* $462,903 $340,118 Authority Reduced
*(3)* $1,082,768 $375,081 Authority Reduced
*(4)* $300,000 $150,000 Authority Reduced
*(5)* $9,745,995 $7,378,463 Authority Reduced