Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Boone Concrete Restoration, in the amount of $200,156.21; to encumber funds with the Division of Design and Construction for prevailing wage coordination services in the amount of $1,000.00; all in connection with the WCLPP - Concrete Wall & Joint Repair Project. The construction administration and the construction inspection services for this project will be performed by Prime Engineering & Architecture. Funds are already established for these services within the General Engineering Services contract.
The scope of this contract includes concrete repair, joint repair and other associated work for the West Columbus Local Protection Project (WCLPP).
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three (3) bids on August 25, 2010. These bids were received from: Boone Concrete Restoration - $200,156.21; Lithko Restoration Technologies - $294,700.40 and J & P Paving - $565,500.24.
All three bids were non-responsive for failing to submit a complete bid book; therefore, the provisions of Columbus City Code, Section 329, as it relates to competitive bidding, are requested to be waived. It is the recommendation of the Director of Public Utilities that the contract be awarded to the lowest and best bidder, Boone Concrete Restoration for $200,156.21. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
Contract Compliance Information: 31-0724866, expires 02/05/12, Majority
3. FISCAL IMPACT: There is sufficient cash and authority within the Storm Build America Bonds Fund for this project.
Title
To authorize the Director of Public Utilities to execute a construction contract with Boone Concrete Restoration for the WCLPP - Concrete Wall & Joint Repair Project; to provide for payment of prevailing wage coordination services to the Division of Design and Construction; to waive the provisions of the Columbus City Code relating to competitive bidding; to authorize the expenditure of $201,156.21 within the Storm Build America Bonds Fund for the Division of Sewerage and Drainage. ($201,156.21)
Body
WHEREAS, three (3) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on August 25, 2010 for the construction of the WCLPP - Concrete Wall & Joint Repair Project; and
WHEREAS, all three bids were non-responsive for failing to submit a complete bid book and therefore, the provisions of Columbus City Code, Section 329, as it relates to competitive bidding, are requested to be waived; and
WHEREAS, it is the recommendation of the Director of Public Utilities that the contract be awarded to the lowest and best bidder, Boone Concrete Restoration; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the WCLPP - Concrete Wall & Joint Repair Project; and
WHEREAS, this project includes concrete repair, joint repair and other associated work for the West Columbus Local Protection Project (WCLPP); and
WHEREAS, it is necessary to authorize the expenditure of funds from the Storm Build America Bonds Fund for aforementioned project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage to enter into a construction contract with Boone Concrete Restoration for the WCLPP - Concrete Wall & Joint Repair Project for the preservation of public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the WCLPP - Concrete Wall & Joint Repair Project with the lowest and best bidder, Boone Concrete Restoration, 3095 East 14th Avenue, Columbus, Ohio 43219; in the amount of $200,156.21 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to obtain the necessary prevailing wage coordination services from the Division of Design and Construction, and to pay up to a maximum amount of $1,000.00.
SECTION 2. That for the purpose of paying the cost of the construction contract, the cost of prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Sewer Bond Fund No. 676, Project 610892-100000, Object Level Three 6621, OCA Code 676892, Amount $201,156.21.
SECTION 3. That the provisions of Columbus City Codes, 1959, Section 329.06, Competitive Bidding, are hereby waived for said contract.
SECTION 4. That the said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.