Explanation
BACKGROUND: The Department of Finance and Management, Fleet Management Division, desires to enter into an Intergovernmental Agreement, as permitted under Ohio Revised Code Section 9.482, with other political subdivisions for various fleet management services as part of the City's commitment to shared regional cooperation.
A number of political subdivisions provide fleet management services for their internal operations but would like to have authority to contract with the City of Columbus for fleet services that they may not have the capacity or operational size to perform internally. These fleet services can be contracted with Fleet Management in a cooperative effort between the political subdivisions and can create efficiencies within both fleet operations with the goal of overall improvements to service delivery.
Also, this ordinance authorizes the Director of Finance and Management to establish rates, procedures, and mechanisms to allow the repair, general maintenance and upkeep of general fleet services to other political subdivisions when deemed appropriate by the Director, and not detrimental to safe and efficient city operations.
Initially the City of Reynoldsburg wishes to contract with Fleet Management to repair and maintain its Police pursuit motorcycles. As other governmental entities choose to contract for fleet services under the authority of this ordinance then contracts will be executed.
Fiscal Impact: Any additional expenses incurred by Fleet Management for these services will be offset by revenues received for same. Billing rates shall be established on the basis of rates established by the Finance Director commensurate with internal billing rates to all city agencies. Rates shall be uniform and established to recover labor, materials, parts, and supplier services, including, but not limited to, all appropriate markups for the same. Revenue derived will be deposited in the Fleet Management Fund or such other fund as determined appropriate by the City.
Title
To authorize the Director of Finance and Management to enter into contracts with other political subdivisions to provide fleet management services.
Body
WHEREAS, the Fleet Management Division within the Department of Finance and Management has, among other duties, the procurement, delivery and coordination of fleet services for many city agencies; and
WHEREAS, under Ohio Revised Code Section 9.482, when legally authorized to do so, a political subdivision may enter into an agreement with another political subdivision or a state agency whereby the contracting political subdivision or state agency agrees to exercise any power, perform any function, or render any service for the contracting recipient political subdivision that the contracting recipient political subdivision is otherwise legally authorized to exercise, perform, or render; and
WHEREAS, the Department of Finance and Management desires to enter into contracts with the other political subdivisions to perform fleet services to those entities when deemed appropriate and not detrimental to safe and efficient City operations to further the City's efforts toward shared regional cooperation; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Finance and Management Department is hereby authorized to enter into contracts with other political subdivisions when deemed by the Finance and Management Director to be appropriate and not detrimental to safe and efficient City of Columbus operations, to allow for the repair, general maintenance and upkeep of vehicles/equipment, including specialized fleet services.
SECTION 2. That billing rates shall be established on the basis of rates already established by the Director of Finance and Management commensurate with internal City of Columbus billing rates. Rates shall be uniform and established to recover labor, materials, parts, and supplier services, including, but not limited to, all appropriate markups for the same.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period provided by law.