Background:
The project (design and construction) is funded by The Ohio State University Athletic Department and will be owned and operated by Columbus Recreation and Parks Department. Matrix Systems will install four card readers, 12 motion detectors, four high resolution cameras, and associated equipment for the facility. Matrix is the security system used citywide.
Project Contingency included in this legislation is $3,921.00.
The 22,000 s.f. facility is currently under construction and will have six boat bays on the lower level, lockers, showers, a meeting room, training/event space, offices, mechanical, training, and laundry rooms on the upper level. It will be used for youth, student and adult rowing. The Columbus Recreation and Parks Department will house outdoor education boats in the boathouse and lease space to The Greater Columbus Rowing Association and The Ohio State University Athletic Department.
This facility relocates The Ohio State University Women's Varsity Rowing Program and The Greater Columbus Rowing Association, a not-for-profit rowing club from Indian Village Camp (adjacent to Duranceau Park) to the new building. Indian Village Camp boats will also be relocated and stored indoors with improved rowing access to the water including ADA access for the public to the water. Boats and equipment will be stored in the facility from tenants and the City. Since the building is not staffed, security is imperative. The card reader entry will also track any user entering the facility.
The facility will be wire and cable ready in June 2010 with completion of entire project in November 2010.
Contract Compliance Number is # 310902711. Contract compliant through: 01/07/2012.
Financial Impact:
Fund Type Project No. Project Title Object Level 3 OCA Code Amount
Non bond 785002 Reservoir Boathouse 6620 785002 $40,000.00
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Matrix Systems in the amount of $36,079.00 for the Griggs Reservoir Boathouse Security Project, to authorize the expenditure of $40,000.00, which includes a contingency of $3,921.00, from the Non-Bond Fund 785, to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($40,000.00)
Body
WHEREAS, said contract will provide for security of the boathouse on Griggs Reservoir in Duranceau Park.; and
WHEREAS, it is necessary to waive competitive bidding as Matrix Systems is the security system used citywide; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to enter into contract with Matrix Systems for the immediate preservation of the public health, peace, prosperity and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Matrix Systems in the amount of $36,079.00 for security of the boathouse on Griggs Reservoir in Duranceau Park.
SECTION 2. That from the unappropriated monies in the Recreation and Parks Non-Bond Fund No. 785, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010, the sum of $40,000.00 is appropriated to the Recreation and Parks Department No. 51-01 as follows:
Fund Type Project No. Project Title Object Level 3 OCA Code Amount
Non bond 785002 Reservoir Boathouse 6620 785002 $40,000.00
SECTION 3. That the expenditure of $40,000.00, or so much thereof as may be necessary, be and is hereby authorized as follows:
Dept. Fund Project # Project name Obj Lev 3 OCA Cost
51-01 785 785002 Boathouse Construction 6620 785002 $40,000.00
SECTION 4. That the monies in the foregoing Section 3 shall be paid upon order of the Director of Recreation and Parks, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That in accordance with Section 329.27 of the Columbus City Code, this council finds the best interest of the City is served by waiving and does hereby waive, Section 329.06 (Formal competitive bidding) of the Columbus City Code.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.