Explanation
Background: This ordinance authorizes the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to modify and increase the exisiting contract with the Ohio State University/Ohio Academic Resource Network (hereinafter OSU/OARnet) for the provision of Virtual Machine Ware (hereinafter VMware) software licenses and maintenance services for the Municipal Court Clerk's Office.
Contract Modification:
1. The amount of additional funds to be expended under this modification is $18,879.45.
2. It is necessary to purchase additional VMware software licenses and maintenance to complete the upgrade from aging technology to a consolidated and redundant VMware blade environment. The upgrade will reduce downtime, hardware, power, cooling and administrative costs; thereby, providing a more efficient Information System for the Clerk's Office.
3. Pricing was based on established rates previously agreed to with OSU/OARnet.
Bid Information:
In 2010 an informal bid process was solicited through SO033428 for a three year contract for the provision of software licenses and mainteance services. A total of seven vendors submitted bids. OSU/OARnet, the lowest responsive, responsible and best bidder was awarded the contract.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contracts:
Original Contract Number: ED040743; $18,879.45
1st Modification: Ordinance 1375-2010; $18,879.45
Contract Compliance Number:
31-6025986 - 105
OSU/OARnet is an Instrumentality of the State of Ohio.
Fiscal Impact: Sufficient funds are available within the Clerk's 2010 computer fund budget.
Emergency: There is an immediate need to modify the contract with OSU/OARnet for the provision of VMware and maintenance services to provide for a more efficient Information System for the Municipal Court Clerk's Office.
Title
To authorize and direct the Municipal Court Clerk to modify the contract with OSU/OARnet for the provision of VMware software licenses and maintenance services; to authorize an expenditure of $18,879.45 from the Municipal Court Clerk computer fund; and to declare an emergency. ($18,879.45)
Body
Whereas, it is necessary to modify and increase the existing contract with OSU/OARnet for the provision of VMware software licenses and maintenance services to provide for a more efficient Information Systems for Municipal Court Clerk's Office; and
Whereas, an emergency exists in the daily operations of the Municipal Court Clerk's Office in that it is necessary to authorize such contract modification for the provision of VMware software licenses and maintenance services, for the immediate preservation of the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBES:
Section 1. That the Municipal Court Clerk is authorized and directed to modify and increase the exisiting contract with OSU/OARnet in the amount of $18,879.45, for the provision VMware software licenses and maintenance services.
SECTION 2: That the expenditure of $18,879.45 or so much thereof as may be necessary is hereby authorized to be expended from:
Department: 26-01| Fund: 227 |Subfund: 002| OCA Code: 260208| Obj. Level 1:03| Obj. Level 3:3358| Amount: $7,191.00.
Department: 26-01| Fund: 227|Subfund: 002| OCA Code: 260208| Obj. Level 1:03| Obj. Level 3:3369| Amount: $11,688.45.
Section 3. This contract modification is in accordance with Columbus City Code 329.16.
Section 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.