Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a service contract for the Facilities Management Division with The Metro Group, Inc. The service contract provides HVAC water treatment chemicals for the cooling towers. This contract was formally bid in 2007, with renewal options. This ordinance authorizes the third of four renewal options. The contract dates are from April 1, 2009 through March 31, 2010.
Fiscal Impact: The Facilities Management Division budgeted $25,280.00 in the General Fund budget for HVAC water treatment chemicals. The amount of $23,849.50 was spent on this contract in 2008.
Emergency action is requested to replenish chiller chemicals in a timely manner thereby ensuring proper maintenance of the HVAC equipment.
The Metro Group Contract Compliance Number 11-1076550 Expiration date March 21, 2010.
Title
To authorize the Finance and Management Director to renew a contract with The Metro Group, Inc., for HVAC water treatment chemicals for various City buildings; to authorize the expenditure of $25,280.00 from the General Fund; and to declare an emergency. ($25,280.00)
Body
WHEREAS, the Facilities Management Division is responsible for the maintenance of various chillers within City buildings; and
WHEREAS, it is necessary to have such services in order to protect HVAC water cooling towers from scale build-up and corrosion of the metal components; and
WHEREAS, Purchase Order ED035123 was established on March 25, 2008, for HVAC water treatment chemicals; and
WHEREAS, it is necessary to authorize the Finance and Management Director to renew said contract for the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with The Metro Group, Inc., for HVAC water treatment chemicals for various City buildings, so the chiller chemicals are replenished in a timely manner, thereby ensuring proper maintenance with less likelihood of malfunction, thereby preserving the public health, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the service contract with The Metro Group, Inc., for HVAC water treatment chemicals.
SECTION 2. That the expenditure of $25,280.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $25,280.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.