Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Office of Construction Management with Terik Roofing, Inc. for the renovation of the roofing system, HVAC, electrical, plumbing, and masonry repair for the City Police Property Room/Crime Lab, 724 Woodrow Avenue. The current space is an unoccupied warehouse and office space of 169,000 square feet that is in need of roof demolition and roof replacement. This project will require plumbing, electrical, and masonry repair throughout the designated areas. Upon completion, the interior will be further renovated.
Formal bids were solicited and three companies submitted bids on July 9, 2008 as follows (0 FBE, 0 MBE):
Terik Roofing, Inc. $2,779,802.00
Harold J. Belcher $3,244,500.00
2K General Company $3,246,750.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Terik Roofing, Inc.
This ordinance also authorizes the transfer of $2,779,189.13 between projects within the Safety Voted Bond Fund and amends the 2008 Capital Improvement Budget, Ordinance No. 0690-2008. Police Property Room/Crime Lab Project has an unencumbered cash balance of $612.87.
EMERGENCY ACTION is necessary to ensure the renovations are expeditiously undertaken so that the interior of the building is adequately protected for future renovations.
FISCAL IMPACT: The cost of this contract is $2,779,802.00. The Division of Police will provide funding for this project from the Safety Voted Bond Fund.
Terik Roofing, Inc. Contract Compliance Number 04-3593689, Expiration date 07/01/2010.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Terik Roofing, Inc. for the renovation of the roofing system, HVAC, electrical, plumbing, and masonry repair for the City Police Property Room/Crime Lab, 724 Woodrow Avenue; to amend the 2008 Capital Improvement Budget; to authorize the City Auditor to transfer $2,779,189.13 between projects with the Safety Voted Bond Fund; to authorize the expenditure of $2,779,802.00 from the Safety Voted Bond; and to declare an emergency. ($2,779,802.00)
Body
WHEREAS, it is necessary to accomplish the renovation of the roofing system, HVAC, electrical, plumbing and masonry repair for the City Police Property Room/Crime Lab, 724 Woodrow Avenue, and
WHEREAS, said renovation will provide adequate accommodations for personnel of the Police Property Room, and
WHEREAS, it is necessary to amend the 2008 Capital Improvement Budget and transfer cash between projects within the Safety Voted Bond Fund, and
WHEREAS, Terik Roofing, Inc. is the most responsive, responsible, and best bidder to complete the renovation, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Terik Roofing, Inc. for the renovation of the roofing system, HVAC, electrical, plumbing and masonry repair for the City Police Property Room/Crime Lab, 724 Woodrow Avenue, thereby ensuring that necessary construction is not delayed and important functions for City residents are completed in a timely manner, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract on behalf of the Office of Construction Management with Terik Roofing, Inc. for the renovation the roofing system, HVAC, electrical, plumbing and masonry repair for the City Police Property Room, 724 Woodrow Avenue.
SECTION 2. That the 2008 Capital Improvement Budget is herby amended as follows:
Project/Project # CIB CIB Amount Revised
Police Property Room/Crime Lab 330033-100000 (Carryover) $15,613 $2,794,803
Police Property Room/Crime Lab 330033-100000 (New) $5,000,000 $2,220,810
Police -Fire Comp Aided Dispatch Sys 320016-100000 (Carryover) $4,134,080 $1,354,890
Police- Fire Comp Aided Dispatch Sys 320016-100000 (New) $1,187,020 $3,966,210
SECTION 3. The City Auditor is herby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-02|Fund: 701|Project Number 320016|Project Name - Police-Fire Comp Aided Dispatch Sys|OCA Code 701016|Amount $2,779,189.13
TO:
Dept/Div: 30-03|Fund: 701|Project Number 330033|Project Name - Police Property Room/Crime Lab|OCA Code 644476|Amount $2,779,189.13
SECTION 4. That the expenditure of $2,779,802.00 or so much as may be necessary, be and is hereby authorized from the Safety Bond Fund: 701 Dept/Div: 30-03|Project Number 330033|Project Name - PoliceProperty Room/Crime Lab|OCA Code 644476| OL3 Code 6620 to pay the cost thereof.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts and contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.