City of Columbus - File #: 1051-2006

• File #: 1051-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/31/2006
• In control: Recreation & Parks Committee
• On agenda: 6/19/2006
• Final action: 6/23/2006
• Title: To authorize and direct the Director of Recreation and Parks to enter into a contract with Gateway Fence Company for Berliner Park Ball Diamond Fence Repairs, to waive the necessary competitive bidding requirements, to authorize the expenditure of $51,491.43 from the Recreation and Parks Operating Fund, and to declare an emergency. ($51,491.43)

Date	Ver.	Action By	Action	Result
6/23/2006	1	CITY CLERK	Attest
6/22/2006	1	MAYOR	Signed
6/19/2006	1	Columbus City Council	Approved	Pass
6/19/2006	1	COUNCIL PRESIDENT PRO-TEM	Signed
6/9/2006	1	CITY AUDITOR	Reviewed and Approved
6/9/2006	1	CITY AUDITOR	Reviewed and Approved
6/9/2006	1	Rec & Parks Drafter	Sent for Approval
6/9/2006	1	CITY ATTORNEY	Reviewed and Approved
6/9/2006	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
6/8/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/8/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/8/2006	1	Rec & Parks Drafter	Sent for Approval
6/6/2006	1	Finance Reviewer	Reviewed and Approved
6/2/2006	1	EBOCO Reviewer	Reviewed and Approved
6/2/2006	1	ODI DIRECTOR	Reviewed and Approved
6/2/2006	1	Rec & Parks Drafter	Sent for Approval
6/1/2006	1	REC & PARKS DIRECTOR	Reviewed and Approved
6/1/2006	1	Rec & Parks Drafter	Sent for Approval
5/31/2006	1	Rec & Parks Drafter	Sent for Approval

Explanation

Background:

This ordinance will authorize the Director of Recreation and Parks to enter into a contract with Gateway Fence Company for Berliner Park Ball Diamond Fence Repairs.

The work includes repair and fix fencing surrounding 11 ball diamonds at Berliner Park.

The Contract Compliance Number for Gateway Fence Company is #20-1540114.

Informal bids were received by the Recreation and Parks Department for the Berliner Park Fence Repairs, as follows:

                                                Status            Amount

      Gateway Fence Company            Majority            $51,491.43

      Alliance Fence and Deck                  Majority            $53,850.00

      Byers Fence                              Majority            $51,871.00

The department is requesting the waiver of the formal bidding provisions of the Columbus City Codes to enter into a contract with Gateway Fence Company as it is impossible to obtain bids to satisfy need with the time required by formal bidding process.

Emergency action is necessary, as safety issues are present and situation needs to be corrected before injuries take place.

Fiscal Impact:

$51,491.43 is required and budgeted in the Recreation and Parks Operating Fund to meet the financial obligation of this contract.

Title

To authorize and direct the Director of Recreation and Parks to enter into a contract with Gateway Fence Company for Berliner Park Ball Diamond Fence Repairs, to waive the necessary competitive bidding requirements, to authorize the expenditure of $51,491.43 from the Recreation and Parks Operating Fund, and to declare an emergency.  ($51,491.43)

Body

      WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding and contract with Gateway Fence Company for the Berliner Park Ball Diamond Fence Repairs; and

       WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract  to enable completion of project as safety issues are present and need to be corrected before injuries take place; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

               SECTION 1.   That this Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for professional services for the Berliner Park Ball Diamond Fence Repairs, and does hereby waive provisions of Section 329.06(b) of the Columbus City Codes.

              Section 2.   That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Gateway Fence Company for the Berliner Park Ball Diamond Fence Repairs.

               Section 3.   That the expenditure of $51,491.43, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Operating Fund No.285, Dept. 51-01, OCA Code 510404, and Object Level 3 No. 3370, to pay the cost thereof.

            Section 4.   That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.

      Section 5.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.