Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with HDR Engineering for professional engineering services for the Upper Scioto West Shaft Improvements project. This project will inspect and document all 14 shafts for condition/severity of degradation and devise possible remediation and actions. These inspections have shown at least two shafts damaged, one being severely damaged in the vicinity of the existing biofilters. It is feared that substantial structural damage may occur if not addressed soon. This project will also include the design of final remediation actions. This has to be initiated through yearly inspections that have shown the degradation to be getting substantially worse every year.
2. The Project timeline is estimated to be twelve months starting for the execution of the engineering agreement.
3. PROCUREMENT: In accordance with the procedures set forth in Columbus City Code, Section 329.14 for RFP's. The City Code received three (3) RFPs' for the Upper Scioto West Shaft Improvements project. After careful consideration and of proposal quality, experience of the team's personnel, experience of the prime contractor, and local workforce, HDR Engineering, Inc. was awarded the contract.
Company Name | CCCN | Exp. Date | Type | City/State
HDR Engineering, Inc. 47-0680568 09/10/2014 MAJ Columbus, Ohio
Prime Engineering, Inc. 26-0546656 02/17/2014 ASN Columbus, Ohio
Black & Veatch Corp. 43-1833073 10/31/2013 MAJ Columbus, Ohio
4. EMERGENCY DESIGNATION: An emergency designation is requested at this time to coordinate the work of the Upper Scioto West Shaft, that is currently degrading and in need of repair, with the Upper Scioto West Biofilter that is currently in engineering design.
5. CONTRACT COMPIANCE NO: 47-0680568 | MAJ | 09/10/2014
6. ENVIRONMENTAL IMPACT: The work being done in this project will mitigate possible failure of the shafts that could create blockages in the sanitary sewer and lead to surface flooding and or discharge to the streams.
7. FISCAL IMPACT: This legislation authorizes the transfer within of $359,195.17 and a total expenditure of up to $403,875.82 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664, and an amendment to the 2012 Capital Improvements Budget
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with HDR Engineering, Inc., for the Division of Sewerage and Drainage for the Upper Scioto West Shaft Improvements project; to transfer $359,195.17; to expend up to $403,875.82 from the Sanitary Sewer General Obligation Bond Fund; to amend the 2012 Capital Improvements Budget; and declare an emergency. ($403,875.82).
Body
WHEREAS, in accordance with the provisions of Section 329.14 of the Columbus City Codes, the one respondents to the advertised RFP submitted three (3) proposals which were received and opened on July 13th, 2012 at the office of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage's review committee after careful review and consideration recommended that the agreement award for the Upper Scioto West Shaft Improvements project be made to HDR Engineering, Inc.; and
WHEREAS, this project will inspect and document 14 shafts for condition/severity of degradation and devise possible remediation and actions; and
WHEREAS, it is necessary to transfer within and expend up to $403,875.82 from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2012 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, an emergency exists in the usual daily operations of the Divisions of Sewerage and Drainage, Department of Public Utilities, it is hereby requested that Council authorize the Director of Public Utilities to enter into a professional engineering agreement with HDR Engineering, Inc. for the Upper Scioto West Shaft Improvements project as soon as possible for the preservation of the public health, property, and safety; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services agreement with HDR Engineering, Inc., 2800 Corporate Exchange Drive, Suite 270, Columbus, Ohio 43231, for the Upper Scioto West Shaft Improvements project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $359,195.17 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept./Div. No. 60-05 | Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund | Fund 664 | Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650405-100000 | Sanitary System I/I Remediation | 655274 | -$359,195.17
To:
Project No. | Project Name | OCA Code | Change
650499-100000 | Upper Scioto West Shaft Imprv. | 664499 | +$359,195.17
SECTION 3: That the 2012 Capital Improvements Budget Ordinance No. 0368-2012 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650405-100000 | Sanitary System I/I Remediation | $555,441 | $196,246 | (-$359,196) Carryover
650499-100000 | Upper Scioto West Shaft Improv. | $0 | $359,196 | (+$359,196) Carryover
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend up to $403,875.82 from the Sanitary Sewer General Obligation Bond Fund into the Upper Scioto West Shaft Improvements Project |
Fund 664 | Div. 60-05 | 650499-100000 | 664499 | Obj Lvl 3 6676 | $44,680.65 New Cash
Fund 664 | Div. 60-05 | 650499-100000 | 664499 | Obj Lvl 3 6676 | $359,195.17 Carryover
SECTION 5. That the said firm, HDR Engineering, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.
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