Explanation
Background: The Transportation Division is responsible for snow and ice control and removal operations throughout the City of Columbus roadway system. To accomplish this mission the division is renovating the Central Outpost located at 650 West Nationwide Boulevard. Part of this renovation includes acquiring an overhead spray system. This system will be used to apply liquid calcium chloride to rock salt subsequent to the latter being loaded into dump truck loads to improve its effectiveness in melting snow and ice.
Bids were solicited in the City Bulletin. One bid was received by the Purchasing Office on November 11, 2004 as follows for Bid SA-001338:
Vendor / Model / Unit Cost / Vendor Status
Snow Equipment Sales, Incorporated / CP-101 / $30,533.00 / Majority
The Transportation Division recommends that the contract be awarded to Snow Equipment Sales, Incorporated, contract compliance #31-1320599, for an overhead spray system for $30,533.00 in accordance with their bid proposal as the most responsive and responsible bid. The Division would also like to exercise the bid option to purchase the 3-MS Replacement Pump for $758.25. The total cost for this award is $31,291.25.
Fiscal Impact: The Transportation Division budgeted $500,000 in the 2004 Capital Improvements Budget for the renovation of the central outpost facility. This ordinance will authorize an expenditure of $31,291.25. The Transportation Division has previously legislated, and Council has approved, ordinances totaling $247,235.00 for roof repairs, HVAC renovations and related infrastructure improvements for the central outpost facility.
Emergency action is requested to ensure the overhead spray system is available for immediate use during the 2004-2005 winter snow and ice season.
Title
To authorize the Finance Director to enter into a contract with Snow Equipment Sales, Incorporated, for the purchase of an overhead spray system for the Transportation Division; to authorize the expenditure of $31,291.25 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($31,291.25)
Body
WHEREAS, the Transportation Division is responsible for snow and ice control and removal along the City's roadway system; and
WHEREAS, the Transportation Division is in need of an overhead spray system for its Central Outpost; and
WHEREAS, funds are budgeted and available within the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase an overhead spray system to ensure its availability for use during the 2004-2005 winter snow and ice season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and hereby is authorized to enter into a contract with Snow Equipment Sales, Incorporated, 1273 Air City Avenue, Dayton, Ohio 45404 for the purchase of an overhead spray system for the Transportation Division in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $31,291.25, or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6640, OCA Code 644385 and Project 590130.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.