Explanation
The purpose of this legislation it to authorize the Director of Public Utilities to execute a planned modification for a service agreement with AA Programmed Janitorial and Building Maintenance, Inc. to provide Janitorial Services for the Division of Sewerage and Drainage.
These Janitorial Services are utilized by the Division's Jackson Pike Wastewater Treatment Plant, the Southerly Wastewater Treatment Plant, the Compost Facility and the Sewer Maintenance Operation Center. This contract is in effect for one (1) year to and including August 31, 2011. The contract language allows for the Division of Sewerage and Drainage to extend the contract for three (3) additional years on a year to year basis upon mutual agreement and budgeted funds. This is the 3rd year of the contract. The expiration date will be August 31, 2012.
SUPPLIER: AA Programmed Janitorial and Building Maintenance, Inc. (31-1190027) Expires 1-12-13. This company holds MBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds for this contract modification No. 2 is $168,492.00. Total contract amount including this modification is $511,176.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2011 for the Division of Sewerage and Drainage.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $168,492.00 is budgeted and available for this planned modification.
Original Contract: $174,192.00
Modification #1: $168,492.00
Modification #2: $168,492.00
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Janitorial Services contract with AA Programmed Janitorial and Building Maintenance, Inc., for the Division of Sewerage and Drainage, and to authorize the expenditure of $168,492.00 from the Sewerage System Operating Fund. ($168,492.00)
Body
WHEREAS, the Department of Public Utilities has a contract with AA Programmed Janitorial and Building Maintenance, Inc. for Janitorial Services, and
WHEREAS, this contract is in effect for one (1) year to and including August 31, 2011. The contract language allows for the Division of Sewerage and Drainage to extend the contract for three (3) additional years on a year to year basis upon mutual agreement and budgeted funds, and
WHEREAS, this planned modification No. 2 of the contract will provide for the continuation of the services without interruption, and
WHEREAS, the vendor has agreed to modify and extend EL009566 at current prices and conditions and it is in the best interest of the City to exercise this option, and
WHEREAS, the Director of Public Utilities wishes to extend and increase the existing contract for one (1) year with a new expiration date of August 31, 2012; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and hereby is, authorized to modify and increase Contract No. EL009566 with AA Programmed Janitorial and Building Maintenance, Inc., for Janitorial Services, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 2 is ADD $168,492.00. Total contract amount including this modification is $511,176.00.
Section 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
Section 3. That the expenditure of $168,492.00, or so much thereof as may be necessary, be and the same hereby is authorized from the Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract EL009566, as follows.
Jackson Pike Wastewater Treatment Plant
OCA: 605030
Object Level One: 03
Object Level 3: 3396
Amount: $24,060.00
Southerly Wastewater Treatment Plant
OCA: 605063
Object Level One: 03
Object Level 3: 3396
Amount: $24,096.00
Fairwood Complex
OCA: 606202
Object Level One: 03
Object Level 3: 3396
Amount: $78,240.00
SW Compost Facility
OCA: 605899
Object Level One: 03
Object Level 3: 3396
Amount: $24,060.00
Treatment Engineering
OCA: 605378
Object Level One: 03
Object Level 3: 3396
Amount: $18,036.00
Total Requested Amount: $168,492.00
Section 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.