Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into professional services contract award through the City’s Request for Proposal process with Dynotec, Inc., for the General Architectural Services - Division of Water Contract 4 contract, C.I.P. No. 691602-100400, in an amount up to $500,000.00.
This contract provides a “task order” type contract to augment existing engineering personnel within the Water Supply Group, Division of Water on an as-authorized, as needed basis for General Architectural Services.
The Division of Water (DOW) manages various facilities that include, but are not limited to, administrative offices at 910 Dublin Road Dana Rinehart Utilities Complex, 3500 Indianola Ave. and 3568 Indianola Ave., administrative and maintenance facilities at Hoover Reservoir, maintenance facilities at Griggs Reservoir, a maintenance facility in Bellepoint, Ohio, three dams, five collector wells, an Alum Creek Pump Station, two surface water treatment plants, one ground water treatment plant, one upground reservoir and pump station, and A; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project will help the Division of Water renovate/upgrade facilities that are essential components in the Columbus area water supply and treatment infrastructure. Adequate safe supply of water is essential to economic growth and development.
Public outreach may occur for some of the projects to be managed under this contract depending on the nature of the work and impacts to the public.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites and opened 2/21/25. Four responsive proposals were received:
Name C.C. No. Exp. Date City/State
Dynotec, Inc. CC005053 10/17/26 Columbus/OH
BBCO Design LLC CC019748 2/23/26 Columbus/OH
Prime AE CC002102 2/24/25 Columbus/OH
CTL Engineering, Inc. CC004209 5/13/26 Columbus/OH
All proposals were deemed responsive. An evaluation committee reviewed the proposals and recommended the General Architectural Services - Division of Water Contract 4 contract be awarded to Dynotec, Inc.
Another proposal was submitted by Angels Time, LLC but was deemed non-responsive.
Dynotec, Inc.’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
Dynotec, Inc.’s contract compliance number is MBE005053 and expires 10/17/2026.
As part of their proposal, Dynotec, Inc. has proposed the following subconsultants to perform contract work:
Company Name City/State
Advanced Engineering Consultants Columbus, OH
Resource International Columbus, OH
The certification of the above listed companies was in good standing at the time the contract was awarded.
5. FISCAL IMPACT
Funding in the amount of $500,000.00 is available and appropriated within the Water Bond Fund, Fund 6006. A transfer of cash and appropriation between projects within the Water Bond Fund is needed to align cash and appropriation with the proper project. Funds will need to be appropriated in the Water Bond Fund, Fund 6006
Title
To authorize the Director of the Department of Public Utilities to enter into a professional engineering services contract with Dynotec, Inc., for the General Architectural Services - Division of Water Contract 4 contract; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Water Bond Fund; and to authorize an expenditure of up to $500,000.00 from the Water Bond Fund. ($500,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the General Architectural Services - Division of Water - Contract 4 project; and
WHEREAS, a Request for Proposals (RFP) was formally advertised on the Vendor Services and Bonfire websites and opened 2/21/25; and
WHEREAS, four proposals for the General Architectural Services - Division of Water Contract 4 contract were received in response to the RFP; and
WHEREAS, the evaluation committee reviewed the proposals and recommended a contract be awarded to Dynotec, Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a professional services contract with Dynotec, Inc., for the General Architectural Services - Division of Water Contract 4 contract; and
WHEREAS, the 2024 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Water Bond Fund, Fund 6006, to pay for the contracted services for the project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current Authority / Revised Authority / Change
6006 / 690006-100003 / Misc. Erosion Control - Hoover (Wiese Road) (Voted Water Carryover) / $112,660.00 / $254,559.00 / $141,899.00 (To match cash)
6006 / 690026-100000 / Miscellaneous Water Facilities (Voted Water Carryover) / $0.00 / $164,365.00 / $164,365.00 / (To match cash)
6006 / 690286-100000 / HCWP Misc. Improvements (Voted Water Carryover) / $410,000.00 / $431,900.00 / $21,900.00 (To match cash)
6006 / 690006-100003 / Misc. Erosion Control - Hoover (Wiese Road) (Voted Water Carryover) / $254,559.00 / $0.00 / ($254,559.00)
6006 / 690006-100004 / Misc. Erosion Control - Hoover (Sunbury Rd) (Voted Water Carryover) / $29,480.00 / $0.00 / ($29,480.00)
6006 / 690026-100000 / Miscellaneous Water Facilities (Voted Water Carryover) / $164,365.00 / $0.00 / ($164,365.00)
6006 / 690286-100000 / HCWP Misc. Improvements (Voted Water Carryover) / $431,900.00 / $410,000.00 / ($21,900.00)
6006 / 690479-100002 / Security Enhancements - 910 Dublin Road (Voted Water Carryover) / $30,040.00 / $344.00 / ($29,696.00)
6006 / 691602-100400 / General Architectural Services DOW Contract 4 (Voted Water Carryover) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the transfer of $500,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the General Architectural Services - Division of Water Contract 4 contract with Dynotec, Inc., 2931 E. Dublin-Granville Rd., Suite 200, Columbus, OH 43231, for a total expenditure of up to $500,000.00, in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 4. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.