Explanation
1. BACKGROUND:
The City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Alum Creek Drive Phase B Improvement Project. Alum Creek Drive serves as a major connector route between Rickenbacker International Airport, I-270, State Route 104 and I-70 and this improvement will serve several commercial truck terminals and warehouse/distribution facilities located within the project corridor. This legislation authorizes the expenditure of up to $25,000.00 for the cost of a Value Engineering analysis for this project.
The National Highway System (NHS) Designation Act requires the State to carry out a Value Engineering (VE) analysis for all Federal-aid highway funded projects with an estimated total cost of $25 million or more. The estimated total cost of design, real estate acquisition, utility relocations and construction for the Alum Creek Drive Phase B project is just over $25 million.
The Value Engineering analysis was established to improve project quality, reduce project costs, foster innovation, and eliminate unnecessary and costly design elements. The program brings together a multi-disciplined team to identify changes to the project design plans that accomplish the VE goals. Teams typically consist of individuals from specialty areas such as design, construction, environment, planning, maintenance, and right of way. The study concludes with a report outlining the team's recommendations for improving the project and reducing the cost.
This Alum Creek Drive Phase B Improvement Project consists of the widening and reconstruction of approximately 2.07 miles of Alum Creek Drive from SR104 to Williams Road. The project has been designed to include the addition of curb and gutter, a closed drainage system and street lighting, as well as 2,275 feet of widening and reconstruction on Williams Road and 850 feet of widening and reconstruction on Watkins Road.
Pedestrian generators and destinations impacting this project include older established residential neighborhoods, newer subdivisions, apartment homes, senior residential facilities, churches, schools, day care facilities, and neighborhood oriented retail shops including fast food establishments and gas stations within the project corridor. Also included within the design of this project are the installation of 8 foot wide shared use paths on both sides of Alum Creek Drive within the project limits; installation of 6 foot wide sidewalks on those portions of each side street within the project limits; and the construction or reconstruction of handicap ramps at appropriate locations including intersections, service drives and driveways.
2. FISCAL IMPACT:
Funding for this reimbursement is available within the Streets and Highways G.O. Bonds Fund due to cancellation of encumbrances from completed projects. It is now necessary to authorize the expenditure of $25,000.00 for the purpose of reimbursing the Ohio Department of Transportation for this Value Engineering Analysis.
3. EMERGENCY DESIGNATION:
Emergency action is requested to provide payment to the Ohio Department of Transportation in order to review this analysis at the earliest possible time so this project can proceed as currently scheduled.
Title
To authorize the Director of Public Service to reimburse the Ohio Department of Transportation for costs incurred in the Value Engineering (VE) analysis needed for the Alum Creek Drive Phase B Improvement Project; to amend the 2010 CIB; to authorize the transfer of cash and appropriation between the Streets and Highways G.O. Bonds Fund and the Fed-State Highway Engineering Fund; to authorize the expenditure of $25,000.00 from the Fed-State Highway Engineering Fund for this purpose; and to declare an emergency. ($25,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Alum Creek Drive Improvement Project; and
WHEREAS, Alum Creek Drive serves as a major connector route between Rickenbacker International Airport, I-270, State Route 104 and I-70 and the proposed improvement will serve several commercial truck terminals and warehouse/distribution facilities located within the project corridor; and
WHEREAS, this project consists of the widening and reconstruction of approximately 2.07 miles of Alum Creek Drive from SR 104 to Williams Road; and
WHEREAS, the project has been designed to include the addition of curb and gutter, a closed drainage system and street lighting, as well as 2,275 feet of widening and reconstruction on Williams Road and 850 feet of widening and reconstruction on Watkins Road; and
WHEREAS, pedestrian generators and destinations impacting this project include older established residential neighborhoods, newer subdivisions, apartment homes, senior residential facilities, churches, schools, day care facilities, and neighborhood oriented retail shops including fast food establishments and gas stations within the project corridor; and
WHEREAS, also included within the design of this project are the installation of 8 foot wide shared use paths on both sides of Alum Creek Drive within the project limits; installation of 6 foot wide sidewalks on those portions of each side street within the project limits; and the construction or reconstruction of handicap ramps at appropriate locations including intersections, service drives and driveways; and
WHEREAS, the National Highway System (NHS) Designation Act requires the State to carry out a Value Engineering (VE) analysis for all Federal-aid highway funded projects with an estimated total cost of $25 million or more.; and
WHEREAS, the estimated total cost of design, real estate acquisition, utility relocations and construction for the Alum Creek Drive Phase B Improvement Project is just over $25 million; and
WHEREAS, this Value Engineering Analysis is necessary and the cost of this analysis must be reimbursed to the Ohio Department of Transportation; and
WHEREAS, it is now necessary to authorize the Director of Public Service to reimburse the Ohio Department of Transportation for this cost; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to authorize this expenditure to review this analysis at the earliest possible time and maintain the current project schedule; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to reimburse the Ohio Department of Transportation for costs incurred up to $25,000 for the Alum Creek Drive Phase B Improvement Project Value Engineering Analysis.
Section 2. That the 2010 Capital Improvement Budget authorized by ordinance 0564-2010 be and is hereby amended as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
704 / 704999-100000 / Unallocated Balance / $731,251 (Carryover) / ($25,000) (Carryover) / $706,251 (Carryover)
704 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B/SR104 - Williams Road / $0.00 (Carryover) / $25,000.00 (Carryover) / $25,000.00 (Carryover)
Section 3. That the sum of $25,000.00 be and hereby is appropriated from the unappropriated balance of Fund 704, The Streets and Highways G.O. Bonds Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 to Dept-Div. 59-12, the Division of Design and Construction as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
704 / 704999-100000 / Unallocated Balance / 10-5501 / 591254 / $35,834.99
Section 4. That the Transfer of monies between the following funds be authorized as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 704999-100000 / Unallocated Balance / 10-5501 / 591254 / $25,000
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 597015 / Alum Creek Drive / 80/0886 / 591294 / $25,000.00
Section 5. That the sum of $25,000 be and hereby is appropriated from the unappropriated balance of Fund 765, the Federal State Highway Engineering Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 to Dept-Div. 59-12, the Division of Design and Construction as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 597015 / Alum Creek Drive / 06-6682 / 591294 / $25,000.00
Section 6. That the monies appropriated in the foregoing Section 2 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 7. That for the purpose of paying the cost of the Value Engineering Analysis for the Alum Creek Drive Phase B Improvement Project, the sum of $25,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Federal State Highway Engineering Fund, No. 765 as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 597015 / Alum Creek Drive / 06-6682 / 591294 / $25,000.00
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.