Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes school flashers for the purpose of warning motorists of school zones and the speed limit within those school zones. To achieve this objective the Division of Planning and Operations requires the purchase of these commodities to install in school zones currently without or needing upgrades.
These items will be purchased per solicitations for each and the terms and conditions of an existing Citywide Universal Term Contract(FL004931). This ordinance authorizes the purchase of school flashers and accessories per solicitation SA003915 and the terms and conditions of the existing Citywide Universal Term Contract to meet the Division of Planning and Operations' anticipated needs for these commodities for 2011 in the amount of $78,115.00.
Searches in the Excluded Party List System(Federal) and the Findings for Recovery list (State) produced no findings against Baldwin and Sours.
2. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund.
3. CONTRACT COMPLIANCE
Baldwin and Sours has a contract compliance number 311104513 and it expires 9/9/2012.
4. EMERGENCY DESIGNATION
Emergency action is requested to assure the timely availability of the school flashers and accessories for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To authorize the Finance and Management Director to establish purchase orders for the purchase of school flashers and accessories per the terms and conditions of and existing citywide universal term contract for the Division of Planning and Operations; to authorize the City Auditor to appropriate $78,115.00 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $78,115.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($78,115.00)
Body
WHEREAS, the Division of Planning and Operations utilizes school flashers to perform its mission; and
WHEREAS, these items can be purchased per the terms and conditions of an existing citywide universal term contract(FL004931) established by the Purchasing Office; and
WHEREAS, this ordinance authorizes the purchase of the Division of Planning and Operation's anticipated remaining needs for 2011 for these commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to purchase school flashers and accessories to assure their timely availability for original installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $78,115.00 per solicitation SA003915 and the terms and conditions of the existing citywide Universal Term Contracts for school flashers and accessories as follows:
Baldwin and Sours
5263 Trabue Road
Columbus, Ohio 43228
Solicitation - SA003915
UTC Ordinance 0755-2011
Contract - FL004931
School Flashers and Accessories
(Total $78,115.00)
SECTION 2. That the 2011 Capital Improvement Budget established within ordinance 0266-2011 be and hereby is amended due to cancellation of encumbrances from completed projects as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530103-100000 / Arterial Street Rehabilitation (Carryover) / $0.00 / $87,382.00 / $87,382.00
SECTION 3. That the 2011 Capital Improvement Budget established within ordinance 0266-2011 be and hereby is amended to provide sufficient authority for this purchase as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530103-100000 / Arterial Street Rehabilitation (Carryover) / $87,382.00 /( $78,115.00 )/ $9,267.00
704 / 540005-100001 / School Flashers - 20 MPH - Commodities (Carryover) / $0.00 / $78,115.00 / $78,115.00
SECTION 4. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, be authorized as follows:
Transfer From
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100000 / Arterial Street Rehabilitation / 06-6600 / 590041 / $78,115.00
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540005-100001 / School Flashers - 20 MPH - Commodities / 06-6600 / 740501 / $78,115.00
SECTION 5. That the expenditure of up to $78,115.00 be and hereby is authorized from the Streets and Highways G.O. Bond Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 540005-100001 / School Flashers - 20 MPH - Commodities / 06-6651 / 740501 / $78,115.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.