Explanation
This ordinance will transfer $519,469.48 within the Voted 1995 and 1999 Parks and Recreation Bond Fund and authorize the Director of Recreation and Parks to enter into contract with Hopewell Constructors.
Bids were received by the Recreation and Parks Department on September 21, 2004 for the Columbus Performing Arts Project, as follows:
Status Amount
Hopewell Constructors FBE $1,058,677.00
Gutknecht Construction Maj. $1,070,000.00
The Altman Co. Maj. $1,191,568.00
Project includes General trades, plumbing, HVAC, fire protection, and electrical.
The Contract Compliance Number for Hopewell Constructors is #31-1472318
A contingency amount of $150,000.00 is being included in this project.
This ordinance is submitted as an emergency to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Additionally, emergency action is required to allow project to be kept on schedule with the heating system being effected during upcoming winter months.
$1,208,677 is required and budgeted in the Voted 1995 and 1999 Parks and Recreation Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the transfer of $519,469.48 within the Voted 1995 and 1999 Parks and Recreation Bond Fund for the Columbus Performing Arts Project, to direct the Director of Recreation and Parks to enter into contract with Hopewell Constructors for the same project, to authorize the expenditure of $1,208,677.00 from various funds within the Recreation and Parks Department, and to declare an emergency. ($1,208,677.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on September 28, 2004 and the contract for the Columbus Performing Arts Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to authorize entering into contract with Hopewell Constructors and to transfer and expend said funds to enable this project to be kept on schedule with winter heating needs; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Hopewell Constructors, for the Columbus Performing Arts Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the transfer of $519,469.48 within the Voted 1995 and 1999 Parks and Recreation Bond Fund be and is hereby authorized to provide funds for the Columbus Performing Arts Project, as follows:
FROM:
Fund Dept. Project Project OCA Object
No. No. No. Name Code Level 3 Amount
702 51-01 510500 COAAA 644526 6620 $ 519,469.48
TO:
Fund Dept. Project Project OCA Object
No. No. No. Name Code Level 3 Amount
702 51-01 510035 Facilities Improvements 644526 6620 $519,469.48
SECTION 3. That the expenditure of $1,208,677.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund as follows, to pay the cost thereof.
Fund Dept. Project Project OCA Object
Type No. Fund No. Title Code Level 3 Amount
Capital Proj. 51-01 702 510035 Facilities 644526 6620 $ 1,208,677
Improvements
SECTION 4. That for the purpose of paying for any contingencies which may occur during this project, the amount of $150,000.00 has been included in Section 3, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 5. That the City Auditor is hereby authorized to transfer the unemcumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.