Explanation
BACKGROUND: For the option to Rent Linens for the Public Safety Department, Division of Fire, the largest user. The term of the proposal option contract (UTC)would be up to and including November 30, 2008, with the option to renew for two (2) additional years on a year by year basis, or portion thereof, at the same pricing. The Purchasing Office opened formal bids on January 12, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001879): MAJ: 21 bids solicited, MAJ: 2 bids received; MBE: 2 bids solicited, MBE: 0 bids received; FBE: 1 bid solicited, FBE: 0 bid received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder:
Buckeye Linen Service, Inc., MAJ, CC#310999310, $1.00
Total Estimated Annual Expenditure: $70,000.00.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of state Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to rent linens with Buckeye Linen Service, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 12, 2006 and selected the lowest bid(s); and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to establish the supplies and service, as soon as possible, for the initial stocking of clean linens and replacement of dirty linens with clean linens as necessary on a routine basis for firefighter use in the fire substations, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to rent linens, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for an option to rent linens in accordance with Solicitation No. SA001879 as follows:
Buckeye Linen Service, Inc., Item(s): All items. Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.