Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Shelly and Sands, Inc., for the construction of the Resurfacing - Urban Paving - SR 317-Hamilton Rd (PID 92345) project and to provide payment for construction administration and inspection services. This improvement will be performed in the Eastmoor/Walnut Ridge and Eastland/Brice City Planning Areas.
The Resurfacing - Urban Paving - SR 317-Hamilton Rd (PID 92345) work consists of repairing and resurfacing 3.07 miles of Hamilton Road (S.R.-317) as indicated on the plans by means of planing, resurfacing, curb repair, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents. The work will start at the intersection of South Hamilton Road and Williams Road proceeding north to just south of Eastland Square Drive, resuming just south of Turo Station Road north to just south of East Mound Street.
The estimated Notice to Proceed date is July 23, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on May 29, 2014, (three majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Shelly and Sands, Inc. $2,428,890.91 Columbus, OH Majority
The Shelly Company $2,979,385.63 Columbus, OH Majority
Kokosing Construction Co. $3,070,247.07 Columbus, OH Majority
Award is to be made to Shelly and Sands, Inc., as the lowest, responsive, responsible and best bidder for their bid of $2,428,890.91. The amount of construction administration and inspection services will be $242,889.09. The total legislated amount is $2,671,780.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly and Sands, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Shelly and Sands, Inc., is 314351261 and expires 1/6/16.
3. FISCAL IMPACT
Grants from the Ohio Department of Transportation in the amount of $2,098,301.61 in Federal-State Highway Engineering Funds (Fund 765) and $125,093.09 in General Government Grants Funds (Fund 220) will be utilized for construction and inspection services associated with this project, along with $448,385.30 from the Streets and Highways Bonds Fund (Fund 704).
4. EMERGENCY DESIGNATION
Emergency action is requested in order for the project to proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare.
Title
To authorize and direct the City Auditor to transfer funds and appropriation within the Streets and Highways Bonds Fund, to authorize and direct the City Auditor to transfer funds between the Streets and Highways Bonds Fund and the Federal-State Highway Engineering Fund; to appropriate funds within the Federal-State Highway Engineering Fund and the General Government Grants Fund; to authorize the Director of Public Service to enter into a contract with Shelly & Sands, Inc., for the Resurfacing - Urban Paving - SR 317-Hamilton Rd (PID 92345) project; to expend up to $2,671,780.00 from the Streets and Highways Bonds Fund, the Federal-State Highway Engineering Fund, and the General Government Grants Fund for contract and construction administration and inspection services in connection with the Resurfacing - Urban Paving - SR 317-Hamilton Rd (PID 92345) project; and to declare an emergency. ($2,671,780.00)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Resurfacing - Urban Paving - SR 317-Hamilton Rd (PID 92345) project; and
WHEREAS, work on this project consists of repairing and resurfacing 3.07 miles of Hamilton Road (S.R.-317); and
WHEREAS, bids were received on May 29, 2014, and tabulated on May 30, 2014, for the Resurfacing - Urban Paving - SR 317-Hamilton Rd (PID 92345) project, and a satisfactory bid has been received; and
WHEREAS, Shelly and Sands, Inc. will be awarded the contract for the Resurfacing - Urban Paving - SR 317-Hamilton Rd (PID 92345) project; and
WHEREAS, it is necessary to enter into contract with Shelly and Sands, Inc.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, grant money will be used to pay for a portion of this project; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in order for the project to proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer funds within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100071 / Resurfacing - Hamilton Road / 06-6600 / 748271 / $394,555.80
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100071 / Resurfacing - Hamilton Road / 10-5501 / 748271 / $394,555.80
SECTION 2. That the City Auditor is hereby authorized to transfer funds between the Streets and Highways G.O. Bonds Fund, No. 704, and the Federal-State Highway Engineering Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100071 / Resurfacing - Hamilton Road / 10-5501 / 748271 / $394,555.80
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591401-100000 / SR 317 Hamilton Rd 92345 Fed / 80-0886 / 591401 / $394,555.80
SECTION 3. That from the unappropriated monies in the Federal-State Highway Engineering Fund, No. 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2014, the sum of $2,492,857.40 is appropriated for the Department of Public Service as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591401-100000 / SR 317 Hamilton Rd 92345 Fed / 06-6600 / 591401 / $2,492,857.40
SECTION 4. That from the unappropriated monies in the General Government Grants Fund, No. 220, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2014, the sum of $125,093.09 is appropriated for the Department of Public Service as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 220 / 591402-100000 / SR 317 Hamilton Rd 92345 State / 06-6600 / 591402 / $125,093.09
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into contract with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio, 43223, and to expend up to $2,671,780.00 or so much thereof as may be needed, for the purpose of paying the cost of the Resurfacing - Urban Paving - SR 317-Hamilton Rd (PID 92345) project construction and inspection costs for the Division of Design and Construction, Dept.-Div. 59-12, from the Street and Highways G. O. Bonds Fund, Fund 704, the Federal-State Highway Engineering Fund, No. 765, and the General Government Grants Fund, No. 220, as follows:
Contract ($2,428,890.91)
Fund / Project/Grant / Project/Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591401-100000 / SR 317 Hamilton Rd 92345 Fed / 06-6631 / 591401 / $2,266,234.00
220 / 591402-100000 / SR 317 Hamilton Rd 92345 State / 06-6631 / 591402 / $113,720.99
704 / 530282-100071 / Resurfacing - Hamilton Road / 06-6631 / 748271 / $48,935.92
Inspection ($242,889.09)
Fund / Project/Grant / Project/Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591401-100000 / SR 317 Hamilton Rd 92345 Fed / 06-6687 / 591401 / $226,623.40
220 / 591402-100000 / SR 317 Hamilton Rd 92345 State / 06-6687 / 591402 / $11,372.10
704 / 530282-100071 / Resurfacing - Hamilton Road / 06-6687 / 748271 / $4,893.59
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.