Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Roll-Off Hoist Trucks with The Safety Company LLC dba MTech Company. The Division of Refuse is the sole user of Roll-Off Hoist Trucks, CNG powered with mounted roll-off hoist, tilt frame capable of hauling standard 30-40 yard 22’ long containers. Initially four (4) trucks will be ordered, and thereafter depending on need and funding available. The term of the proposed option contract would be approximately three (3) years, expiring December 30, 2025, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
A formal best value proposal (BVP) solicitation was published for the purchase of Roll-Off Hoist Trucks.
Proposals were evaluated by a three member committee, based upon various criteria including specification conformity and completeness of response, total cost of ownership, past performance, total cost of ownership and past performance resulting in an award recommendation to The Safety Company LLC dba MTech Company.
BID INFORMATION: Request for Quotation RFQ022399 was advertised and proposals were opened August 25, 2022. One (1) response was received.
An evaluation committee consisting of two (2) representatives from the Division of Refuse and one (1) representative from the Division of Fleet was established to review the proposals. Each member of the committee scored and ranked the proposals. All offers and cost proposals were evaluated in compliance with Columbus City Code 329, the committee submitted final rankings.
The request for purchase of Roll-Off Hoist Trucks used the best value competitive sealed proposal process to award the supplier that provided the relevant criteria specifically listed in the BVP and the lowest cost. The Safety Company LLC dba MTech Company received a score of 93 out of 100.
In accordance with the Committee recommendations, the Purchasing Office recommends the award to:
The Safety Company LLC dba MTech Company, CC# 002197, expires 9/16/24, All Items, $1.00
Total Initial Expenditure: $1,175,700, thereafter dependent on number of trucks purchased, Div. of Refuse
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to secure competitive pricing in light of rising prices and existing supply chain issues, it is necessary to have a contract in place as quickly as possible to hold the current price quote.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. Division of Refuse will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Roll-Off Hoist Trucks with The Safety Company LLC dba MTech Company; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Division of Refuse has an ongoing need to purchase Roll-Off Hoist Trucks; and,
WHEREAS, a formal request for proposal (BVP) for a multi-year Universal Term Contract (UTC) was solicited and evaluated by a committee via Request for Quote RFQ002197 resulting in the recommendation to award The Safety Company LLC dba MTech Company; and
WHEREAS, this ordinance addresses the Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products and services at low prices, and 2) providing an effective option contract for Division of Refuse to purchase Roll-Off Hoist Trucks; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse, in that it is immediately necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Roll-Off Hoist Trucks, to secure competitive pricing in light of rising prices and existing supply chain issues, all for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Roll-Off Hoist Truck UTC in accordance with Request for Quotation RFQ002197 for a term of approximately three (3) years, expiring December 30, 2025 with the option to renew for one (1) additional year, as follows:
The Safety Company LLC dba MTech Company, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.