Explanation
1. BACKGROUND:
A.) Need: This legislation authorizes the Director of Public Utilities to modify the professional engineering services contract with URS Corporation-Ohio for the Big Walnut Augmentation/Rickenbacker Interceptor (BWARI) Tunnel Project, Big Walnut/Outfall Augmentation Sewer (BOAS) Tunnel Project, and Air Quality Control Facility Project. The amount requested under this modification for the URS Corporation-Ohio engineering services contract is $1,227,541.00. This modification is to fund original project scope items not yet funded and others if authorized by the Director and to allow the Engineer to pay its sub-consultants for services performed and which have not been paid.
The engineer has provided design services for the BWARI and BOAS tunnels and for the Odor Control Facility at the Interconnect Junction Chamber. The engineer has provided technical project representation through construction. Services required that are not funded include record plan drawing preparation as well as startup services for the Odor Control Facility and project closeout.
This work is a continuation of engineering services for the BWARI Tunnel Project, BOAS Tunnel Project, and Air Quality Control Facility project. The Division of Sewerage and Drainage has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis. The potential need for the work was foreseen and so stated in the original contract's explanation of legislation.
B.) Contract Compliance No.: 34-0939859 | Exp. Date: 8/31/2009 | MAJ
C.) Emergency Designation: No emergency designation is requested for this ordinance.
2. FISCAL IMPACT:
This ordinance authorizes the transfer of funds from within the Sanitary Sewer Revenue Bonds Fund for this expenditure. The ordinance also authorizes the transfer of funds within the Sanitary Sewer Revenue Bonds Fund ($13,448,624.24) and the Voted Sanitary Sewer Bond Fund ($449,985.63) due to project close outs, a need to align cash and authority for upcoming projects, and for general financial book keeping purposes. Also, the 2008 Capital Improvements Budget is amended for this expenditure and for the financial book keeping purposes of aligning authority upon passage of this ordinance.
Title
To authorize the Director of Public Utilities to modify the professional engineering services contract with URS Corporation-Ohio for the Big Walnut Augmentation/Rickenbacker Interceptor Tunnel Project, Big Walnut/Outfall Augmentation Sewer Tunnel Project, and Air Quality Control Facility Project; to authorize the transfer of $13,448,624.24 and expenditure of $1,227,541.00 from within the Sanitary Sewer Revenue Bonds Fund; to authorize the transfer of $449,985.63 within the Voted Sanitary Sewer Bond Fund; and to amend the 2008 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($1,227,541.00)
Body
WHEREAS, Contract No. CT18471 was authorized by Ordinance No. 1229-97, in the amount of $2,727,655.00, as passed by Columbus City Council on May 19, 1997, was executed July 18, 1997, and was approved by the City Attorney on August 22, 1997, for purposes of preparing construction plans, bid documents, the required geotechnical investigations; and to provide resident project representation services in connection with the Big Walnut Augmentation/Rickenbacker Interceptor (BWARI) Tunnel Project, Big Walnut/Outfall Augmentation Sewer (BOAS) Tunnel Project, and Air Quality Control Facility Project, for the division of Sewerage and Drainage; and
WHEREAS, Modification No. 1, identified as City Auditor's Contract No. EL900308, in the amount of $4,291,842.00, was authorized by Ordinance No. 877-99, as passed April 12, 1999; and
WHEREAS, Modification No. 2, identified as City Auditor's Contract No. EL002367, in the amount of $2,700,000.00, was authorized by Ordinance No. 0615-02, as passed April 15, 2002; and
WHEREAS, Modification No. 3, identified as City Auditor's Contract No. EL003745, in the amount of $2,887,224.00, was authorized by Ordinance No. 1833-2003, as passed September 22, 2003; and
WHEREAS, Modification No. 4, identified as City Auditor's Contract No. EL005065, in the amount of $4,198,764.00, was authorized by Ordinance No. 1771-2004, as passed November 1, 2004; and
WHEREAS, Modification No. 5, identified as City Auditor's Contract No. EL006040, in the amount of $5,202,892.00, was authorized by Ordinance No. 0380-2006, as passed April 24, 2006; and
WHEREAS, Modification No. 6, identified as City Auditor's Contract No. EL007167, in the amount of $5,179,403.00, was authorized by Ordinance No. 0668-2007, as passed June 11, 2007; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify the aforementioned professional engineering services contract, Modification No. 7, in the amount of $1,227,541.00, for the continuation of services associated with the BWARI Tunnel Project, BOAS Tunnel Project, and Air Quality Control Facility Project; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer Revenue Bonds Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer Revenue Bonds Fund and the Voted Sanitary Sewer Bond Fund for financial book keeping purposes; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure and for financial book keeping purposes; and
WHEREAS, it is necessary for City Council to approve the aforementioned necessary expenditure from the Sanitary Sewer Revenue Bonds Fund; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the professional engineering services agreement with URS Corporation-Ohio which is necessary to continue work on the BWARI Tunnel Project, BOAS Tunnel Project, and Air Quality Control Facility Project at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. CT1847 in the amount of $1,227,541.00 with URS Corporation-Ohio, 277 W. Nationwide Blvd., Columbus, Ohio 43215-2566, for professional engineering services for the Big Walnut Augmentation/Rickenbacker Interceptor (BWARI) Tunnel Project, Big Walnut/Outfall Augmentation Sewer (BOAS) Tunnel Project, and Air Quality Control Facility Project, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer and appropriate $269,856.00, for the purpose of providing sufficient cash to cover the ordinances expenditure, and additional transfers and appropriations totaling $13,178,768.24, for financial book keeping, within the Sanitary Sewer Revenue Bonds Fund | Fund 665; Object Level Three 6676; Division of Sewerage and Drainage; Div. 60-05:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650246 | JPWWTP Sludge Handling and Dewatering Improv. | 665246 | $39,113.56
650247 | JPWWTP A-Plant Wet Weather Hydraulic Improv. | 665247 | $132,445.00
650699 | Merwin Hill Area Assessment | 665699 | $87,000.00
650672 | Bill Moose Run Sanitary Sewer Imps | 665672 | $624.76
650253 | JPWWTP Disinfection Chemical Handling Facility | 665253 | $62,970.00
650046 | Alum Creek Subtrunk | 665046 | $1,900,000.00
650245 | JPWWTP B Plant Final Clarifier | 665245 | $5,520,278.90
650250 | JPWWTP Biosolids Digester No. 3 | 665250 | $1,443,146.00
650364 | SWWTP Headworks Part 2 | 665364 | $1.34
650367 | SWWTP Primary and Aeration | 665367 | $52,748.18
650489 | Big Run San. Subt. - South of Alkire | 665489 | $385,830.00
650604 | Big Run / Hellbranch Subtrunk | 665604 | $1,938,569.66
650618 | Chestnut Street Combined Sewer Rehab. | 665618 | $169,000.00
650701 | Franklin No. 1 Sewer Rehab. | 665701 | $26,097.03
650703 | Sanitation Pump Station Instrumentation & Flow Verification | 665703 | $355,196.50
650708 | First Ave. Inflow Redirection | 665708 | $324,402.67
650719 | Downtown Combined Area System Phase 1 | 665719 | $0.40
650728 | Asset Program Development | 665728 | $21,000.00
650732 | Town Street Sanitary Project | 665732 | $990,200.24
TO:
Proj. No. | Proj. Name | OCA | Amount
650430 | Big Walnut Outfall | 665430 | $240,670.00
650491 | Big Walnut/ Rickenbacker San | 665491 | $29,186.00
650600 | Franklin / Main Interceptor Rehabilitation | 665600 | $127,236.81
650620 | Lockbourne Rd. SSI Assessment | 665620 | $1,505.00
650704 | OSIS Augment Sewer, Whittier - JPWWTP | 665704 | $699,999.96
650725 | Large Diameter Pipe Cleaning | 665725 | $1,165,889.00
650390 | WWMP Prof. Program Mgt. | 665390 | $11,184,137.47
Section 3. That the City Auditor is hereby authorized to transfer and appropriate $449,985.63, for the purpose of financial book keeping, within the Voted Sanitary Sewer Bond Fund | Fund 664; Object Level Three 6676; Division of Sewerage and Drainage; Div. 60-05:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650489 | Big Run Sanitary Subtrunk | 664489 | $74,441.20
650600 | Franklin / Main Interceptor Rehab. | 664600 | $105,446.00
650732 | Town St. Sanitary Proj. | 664732 | $270,098.43
TO:
Proj. No. | Proj. Name | OCA | Amount
664999 | Unallocated Balance Fd. 664 | 999664 | $449,985.63
Section 4. That the 2008 Capital Improvements Budget Ordinance No. 0690-2008 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein, and to supply necessary budget authority in the proper projects for the funds remaining cash.
FUND 665
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650246-100000 | JPWWTP Sludge Handling and Dewatering Improv. | $622,313 | $583,200 | (-$39,113)
650247-100000 | JPWWTP A-Plant Wet Weather Hydr. Improv. | $26,783,000 | $26,650,555 | (-$132,445)
650699-100000 | Merwin Hill Area Assessment | $87,000 | $0.00 | (-$87,000)
650672-100000 | Bill Moose Run Sanitary Sewer Imps | $20,000 | $19,376 | (-$624)
650253-100000 | JPWWTP Disinfection Chemical Handling Facility | $1,255,000 | $1,192,030 | (-$62,970)
650491-100003 | Big Walnut/ Rickenbacker San | $957,685 | $0.00 | (-$957,685)
650430-100001 | Big Walnut Outfall | $216,097 | $456,767 | (+$240,670)
650491-100001 | Big Walnut/ Rickenbacker San | $1,670,218 | $2,657,089 | (+$986,871)
650046-100000 | Alum Creek Subtrunk | $2,000,000 | $100,000 | (-$1,900,000)
650245-100000 | JPWWTP B Plant Final Clarifier | $44,956,521 | $39,436,243 | (-$5,520,278)
650250-100003 | JPWWTP Biosolids Digester No. 3 | $3,500,000 | $2,056,854 | (-$1,443,146)
650367-100000 | SWWTP Primary and Aeration | $31,099,145 | 31,046,397 | (-$52,748)
650489-100000 | Big Run San. Subt. - South of Alkire | $385,830 | $0.00 | (-$385,830)
650604-100000 | Big Run / Hellbranch Subtrunk | $1,994,569 | $56,000 | (-$1,938,569)
650618-100000 | Chestnut Street Combined Sewer Rehab. | $924,000 | $755,000 | (-$169,000)
650701-100000 | Franklin No. 1 Sewer Rehab. | $41,047 | $14,950 | (-$26,097)
650703-100000 | Sanitation Pump Station Instr. & Flow Verif. | $1,000,000 | $644,804 | (-$355,196)
650708-100000 | First Ave. Inflow Redirection | $950,000 | $525,598 | (-$324,402)
650728-100000 | Asset Program Development | $1,000,000 | $979,000 | (-$21,000)
650732-100000 | Town Street Sanitary Project | $1,400,000 | $409,800 | (-$990,200)
650600-100000 | Franklin / Main Interceptor Rehabilitation | $1,525,000 | $1,652,237 | (+$127,237)
650620-100000 | Lockbourne Rd. SSI Assessment | $1,000,000 | $1,001,505 | (+$1,505)
650704-100000 | OSIS Augment Sewer, Whittier - JPWWTP | $300,000 | $1,000,000 | (+$700,000)
650725-100000 | Large Diameter Pipe Cleaning | $484,111 | $1,650,000 | (+$1,165,889)
650390-100000 | WWMP Prof. Program Mgt. | $16,882,125 | $28,066,256 | (+$11,184,131)
650390-100000 | WWMP Prof. Program Mgt | $28,066,256 | $28,066,263 | (+$7) (To establish additional budget authority)
FUND 664
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650489-100000 | Big Run Sanitary Subtrunk | $74,441 | $0.00 | (-$74,441)
650600-100000 | Franklin / Main Interceptor Rehab. | $480,446 | $375,000 | (-$105,446)
650732-100000 | Town St. Sanitary Proj. | $270,099 | $0.00 | (-$270,099)
664999-100000 | Unallocated Balance Fd. 664 | $0.00 | $449,986 | (+$449,986)
Section 5. That for the purpose of paying the cost of the professional construction management services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-05 | Fund 665 | Object Level Three 6676:
Proj. No. | Proj. Name | OCA | Amount
650491 | Big Walnut/Rickenbacker Sanitary | OCA Code 665491 | Amount $986,871
650430 | Big Walnut Outfall | OCA Code 665430 | Amount $240,670
(NOTE for Purchase Order: 650430.1 = $96,202 and 650430.1B = $144,468)
Section 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.