Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for installation and maintenance of traffic control devices along the City's roadway system. To accomplish this mission the Division requires a 40-Foot Aerial Truck to install and maintain fiber optic cable mounted on utility poles. This 40-Foot Aerial Truck will replace a unit that is beyond its useful service life and provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on June 14, 2012 for Bid SA004419 as follows:
Company |
Cab and Chassis |
Aerial Lift |
Cost |
Status |
Utility Truck Equipment International 4300 Versalift VST-40-I $178,870.00 Majority
Center City International International 4300 Terex TL41 $189,428.00 Majority
The lowest bid was from Utility Truck Equipment, Inc. and met specifications as the lowest responsive, responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Utility Truck Equipment.
2. CONTRACT COMPLIANCE INFORMATION
Utility Truck Equipment's contract compliance number is 31-0989420 and expires 8/29/13.
3. EMERGENCY DESIGNATION
Emergency action is requested to make this equipment available at the earliest possible time to meet the needs of the Division of Planning and Operations daily activity.
4. FISCAL IMPACT
Funding for this purchase is budgeted within the 2012 C.I.B. and is contingent upon the 2012 bond sale. The cost of this purchase is $178,870.00.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of 40-Foot Aerial Truck from Utility Truck Equipment, Inc., for the Division of Planning and Operations; and to authorize the expenditure of $178,870.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($178,870.00)
Body
WHEREAS, the Division of Planning and Operations is in need of a 40-Foot Aerial Truck, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense; and
WHEREAS, emergency action is requested to make this equipment available for the Division of Planning and Operations at the earliest possible time; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Utility Truck Equipment, Inc., 23893 U.S. 23 South, Circleville, Ohio, 43113, for the purchase of a 40-Foot Aerial Truck in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $178,870.00 or so much thereof as may be needed is hereby authorized to be expended from Streets and Highways G.O. Bonds Fund, number 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $178,870.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.