Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreements for the procurement of desktop computers and computer related products. Desktop computers, printers, servers, etc., are replaced regularly as they become outdated and/or obsolete. Replacement of this equipment is vital to the continued efficiency of city agencies.
These purchases will be made from the following pre-established universal term contracts/purchase agreements:
• PA007268-Brown Enterprise Solutions, LLC, Expires 4-30-2027
• PA007267-Law and Order Technology, LLC, Expires 4-30-2027
FISCAL IMPACT
The funding of $580,000.00 is budgeted and available in the Department of Technology, Information Services Operating Fund.
EMERGENCY:
Emergency legislation is required to facilitate prompt acquisition of computer equipment and accessories in order to ensure the continuity of critical daily operations of various departments within the City of Columbus.
CONTRACT COMPLIANCE
Brown Enterprise Solutions, LLC
Vendor/CC# - 010668
Expires 2/2/2026
Law and Order Technology, LLC
Vendor/CC # - 040906
Expires 1/19/2026
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreements with Brown Enterprise Solutions, LLC, and Law and Order Technology, LLC for the procurement of computers and computer-related products; to authorize an expenditure from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($580,000.00)
Body
WHEREAS, the Department of Technology has a need to purchase new and replacement desktop computers, computer related products, and equipment; and
WHEREAS, the Purchasing Office established PA007268 and PA007267 for the purchase of computers and related equipment; and
WHEREAS, this ordinance authorizes the expenditure of $580,000.00, from the Information Services Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all general budget reservations resulting from this ordinance with the appropriate universal term contracts/purchase agreements for the purchase of new and replacement desktop computers, computer related products, and equipment from Brown Enterprise Solutions, LLC, and Law and Order Technology, LLC, in order to ensure the continuity of critical daily operations of various city departments, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate, previously established purchase agreements with Brown Enterprise Solutions, LLC, and Law and Order Technology, LLC, for the purchase of replacement desktop computers and related products.
SECTION 2. That the total expenditure of $580,000.00, or so much thereof as may be necessary from the Information Services Operating Fund, is hereby authorized as provided on the attachment to this ordinance. (2132-2025EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.