Explanation
Background:
Two bids were received and opened on Tues., Aug. 15, 2006 at 11 a.m., and evaluated on Wed., Aug. 30, 2006 at 2 p.m. for this revenue-generating contract. The contract awarded, CT01133R for three (3) years through Dec. 31, 2009 with the option to renew on an annual basis for two (2) additional years; 2010 and 2011. The parties mutually agreed to Modification 1 CT01223R for rent reduction in May of 2010.
The City has a contract for food concessions with Ritz Catering Company at Airport Golf Course currently in its extension renewal year ending December 31, 2013.
The Airport Golf Course has been closed since September 2011 and is due to re-open to the public in May 2013. The closing of Airport is due to the Columbus Port Authority's runway project which took place during the term of this current food concessions contract with Ritz. The re-opening is later in 2013 than originally planned and does not allow for a 12-month calendar year of operation for Ritz.
The City and Concessionaire agree to modify their existing contract as follows:
1. The required rent (Section 4) shall be decreased by $10,000 for 2013 for a total annual payment of $21,000. This reduction is due to the later than originally planned re-opening of Airport Golf Course after the runway expansion project.
2. The term of the contract (Section 2) shall be extended until December 31, 2014 with an annual payment of $40,000 for 2014 (an increase of $19,000 over 2013). This extension allows Ritz a full calendar year of operation in order to offset their expenses and contract commitments of things they must do to re-open in 2013 and then have the ability to capture a full golfing season of revenues for 2014.
3. All other terms and conditions remain the same for Airport Food Concessions by Ritz Catering Company.
We believe these negotiated changes are in the best interests of the golfing customers and Airport Golf Course. Weather and economic times have had an impact and through this, Ritz Catering Company has continued to serve the golfers without delay or complaint. The extension affords all parties the opportunity to rebuild the customer base during the partial year of re-opening (2013) and benefit during a full calendar year (2014).
Principal Parties:
Whitethorne Enterprises
DBA Ritz Catering Co.
Sharon Sorenson
485 East Livingston Avenue
Columbus, Ohio 43215
Contract Compliance #311343842 expires 1-17-2015
Community Benefit:
We believe these negotiated changes are in the best interests of our golfing customers and Airport Golf Course. Weather and economic times have had an impact and through this, Ritz Catering Co. has continued to serve our golfers without delay or complaint.
Fiscal Impact: Revenue in 2013 will be $21,000. Revenue funds will be paid to Golf Course Operations Fund 284; Department 51-03; revenue OCA code 025833-Airport Golf Course.
Emergency Justification:
Emergency legislation is required as this affects the timing of the revenue generating contract and the payment to the city. It also affects Ritz Catering Company and their ability to conduct business and entertain new opportunities as a result of this modification.
Title
To authorize and direct the Director of Recreation and Parks to modify the food concession contract at Airport Golf Course with the food concessionaire Whitethorne Enterprises, d.b.a. Ritz Catering Company; and to declare an emergency.
Body
WHEREAS, it is in the best interest of the Department of Recreation and Parks to modify the contract with Ritz Catering Company as specified in the background above; and
WHEREAS, the term of the contract shall be extended until December 31, 2014 with an annual payment of $40,000 for 2014 (an increase of $19,000 over 2013). This extension allows Ritz a full calendar year of operation in order to offset their expenses and contract commitments to re-open in 2013 and then have the ability to capture a full golfing season of revenues for 2014; and
WHEREAS, the required rent shall be decreased by $10,000 for 2013 for a total annual payment of $21,000. This reduction is due to the later than originally planned re-opening of Airport Golf Course after the runway expansion project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department and that it is immediately necessary to modify said contract as this affects the timing of the revenue generating contract and the payment to the city. NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify the revenue generating contract CT01133R with Ritz Catering Company for food concessions at the Airport Golf Course, in accordance with the specifications on file in the Recreation and Parks Department.
SECTION 2. The required rent shall be decreased by $10,000 for 2013 for a total annual payment of $21,000. Revenue funds will be paid to Golf Course Operations Fund 284; Department 51-03; revenue OCA code 025833 - Airport Golf Course.
SECTION 3. The term of the contract shall be extended until December 31, 2014 with an annual payment of $40,000 for 2014 (an increase of $19,000 over 2013).
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.