Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Facilities Management Division, to expend monies in the amount of $30,500.00 for the purchase of new radios for City Hall security personnel. A earlier ordinance (2251-2014) was passed by City Council on October 20, 2014 and authorized the Director of Finance and Management to establish a purchase order from an existing Universal Term Contract (UTC) with Motorola Solutions, Inc. It was later discovered that this UTC expired prior to the earlier ordinance being passed by City Council. The Purchasing Office is currently in the process of establishing a new UTC for radios. This ordinance therefore requests City Council to repeal Ordinance 2251-2014 and to authorize the Director of Finance and Management to expend monies for the purchase of new radios for City Hall security personnel. Any contracts or purchase orders established will follow the competitive bidding provisions of the Columbus City Codes.
The current radios will soon be inoperable due to the new radio band reorganization and thus, nonfunctional starting in 2015. The radios themselves are obsolete and parts will no longer be available for service. The new radios are in line with the radio capabilities of the rest of the City of Columbus departments and will enable the Security section of Facilities to maintain needed communication abilities.
Emergency action is requested so as to place the order, receive the new units, and put into use by January 1, 2015 to meet the new re-banding provisions.
Fiscal Impact: Funds for this acquisition is available within the Construction Management Capital Improvement Fund
Title
To authorize the Director of Finance and Management, on behalf of the Facilities Management Division, to expend monies for the acquisition of new radios for City Hall security personnel; to authorize the expenditure of $30,500.00 from the Construction Management Capital Improvement Fund; to repeal ordinance 2251-2014; and to declare an emergency. ($30,500.00)
Body
WHEREAS, City Hall security personnel are in need of new radios; and
WHEREAS, a previous ordinance (2251-2014) was passed by City Council for the purchase of said radios; and
WHEREAS, the Universal Term Contract named in ordinance 2251-2014 expired prior to passage of said ordinance; and
WHEREAS, it is necessary to repeal ordinance 2251-2014 as it is no longer relevant to the purchase of new radios;
WHEREAS, it is necessary to establish a new auditor's certificate to set aside funding for the purchase of new radios for City Hall security personnel and any purchase orders and/or contracts established from this auditor's certificate will follow the competitive bidding provisions of Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to purchase new radios for City Hall security personnel and put into use by January 1, 2015 to meet the new re-banding provisions; thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to expend monies for the acquisition of new radios for security personnel within the Division of Facilities Management.
SECTION 2. That the expenditure of $30,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level One: 06
Object Level 3: 6644
Amount $30,500.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That ordinance 2251-2014 be and is hereby repealed.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.
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