Explanation
1. BACKGROUND
The Department of Public Service has operated the Paving the Way program since 1990. This program provides up-to-date road construction information to the public and to the media, including information on road closures, detours, and alternative routes as well as technical advice for construction-related activities and safety tips. A website is updated daily.
Ordinances 1892-2007 and 0861-2011 passed by City Council on November 28, 2007 and June 20, 2011 authorized the Director of Public Service to execute agreements and appropriate monies necessary for this purpose. The MORPC STP-M funds have been authorized for appropriation and expenditure; however, it is now necessary to authorize and direct the transfer of $113,675.19 and $159,000.00 from the Street Construction Maintenance and Repair Fund to the Government Grant Fund to provide grant matching funds. This ordinance transfers the City match, appropriates the funds, and authorizes its expenditure for approved program-related expenses.
2. FISCAL IMPACT
This ordinance authorizes a transfer of $113,675.19 and $159,000.00, totaling $272,675.19, from the Department of Public Service, Division of Planning and Operations', Street, Construction, Maintenance and Repair Fund to the General Government Grant Fund to provide the twenty percent City match.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow the financial transactions to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management and avoids any service interruptions.
Title
To authorize the transfer of $113,675.19 and $159,000.00, totaling $272,675.19, from the Street Construction Maintenance and Repair Fund to the General Government Grant Fund as the required city match for Paving the Way grants received from MORPC for continued operation of the Paving the Way program within the Division of Planning and Operations, Department of Public Service; to appropriate these funds within the General Government Grant Fund; to authorize the Director of Public Service to expend $113,675.19 and $159,000.00, respectively, from the General Government Grant Fund, and to declare an emergency. ($272,675.19)
Body
WHEREAS, the Department of Public Service has operated the Paving the Way program since 1990; and
WHEREAS, ordinances 1892-2007 and 0861-2011 passed by City Council on November 28, 2007 and June 20, 2011, respectively, authorized the Director of Public Service to execute agreements and appropriate MORPC monies necessary for this purpose; and
WHEREAS, funds are available within the Division of Planning and Operations' Street Construction Maintenance and Repair Fund to accommodate a necessary grant match; and
WHEREAS, the Department of Public Service, Division of Planning and Operations is required to match the grant with City funds; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to move the funds for the aforementioned purpose in order to avoid any programmatic interruptions, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer funding to the Paving the Way grant for continued operation of the Paving the Way program, for the Division of Planning and Operations, as follows:
Transfer From:
Dept-Division / Fund / OCA Code /O.L. 01-03 Codes / Amount
59-11/ 265 / 591101 / 01-1101 / $272,675.19
Total Transfer: $272,675.19
Transfer To:
Dept-Division / Fund / Grant / OCA Code / Object Level 1 Code / Object Level 3 Code/ Amount
59-11 / 220 / 597077 / 591121 / 01 / 1101 / $113,675.19
59-11 / 220 / 591187 / 591187 / 01 / 1101 / $159,000.00
Total Transfer: $272,675.19
SECTION 2. That the City Auditor is authorized to establish accounting project numbers and to make any accounting changes to revise the funding sources for any contract or contract modification associated with the expenditure of funds transferred in Section 1 above.
SECTION 3.That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.