Explanation
Background: This legislation is to modify and increase the construction contract with Shelly and Sands, Inc. (contract compliance #31-4351261, expiring 2/19/10) for the Trabue Road and Walcutt Road Intersection Improvement project in an amount up to $75,000.00. This improvement consists of traffic signal installation, roadway widening, storm sewer installation, grading, planing and asphalt overlay. This contract is being modified to provide additional funds to pay for unanticipated extra work necessary to stabilize the temporary roadway and to repair deteriorating existing pavement. This funding also pays for the additional maintenance of traffic necessary to perform this extra work. Prices were obtained by negotiations with Shelly and Sands, Inc. using existing prices where available and past project prices for new items.
Emergency action is requested for immediate modification of the construction contract so that work already underway can continue for and the project may be completed as soon as practicable.
The original contract amount was for: $802,584.98
The total of this Modification is: $ 75,000.00
The contract amount including all modifications is: $877,584.98
Fiscal Impact: Funds for this modification are available from Streets and Highways G.O. Bonds Fund.
Title
To authorize the Public Service Director to modify and increase the contract for the construction of the Trabue Road and Walcutt Road Intersection Improvement project for the Transportation Division; to authorize the expenditure of $75,000.00 from Streets and Highways G.O. Bonds Fund for the Transportation Division; and to declare an emergency. ($75,000.00)
Body
WHEREAS, contract no. EL007669 was authorized by ordinance no. 1852-2007, passed December 10, 2007, executed January 22, 2008 and approved by the City Attorney on January 29, 2008; and
WHEREAS, it is necessary to modify this contract to pay for the extra work necessary to stabilize the temporary roadway and repair additional existing pavement during the construction of the Trabue Road and Walcutt Road Intersection Improvement project; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay to eliminate existing safety hazards, thereby reducing potential liability and preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to modify and increase contract no. EL005915, with Shelly and Sands, Inc., by $75,000.00 for additional work in accordance with the terms as shown on the modification proposal on file in the office of the City Engineer, which are hereby approved.
SECTION 2. That for the purpose of paying the cost thereof, the sum of $75,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 for the Transportation Division, Dept.-Div. 59-09, OCA Code 644385, Object level 01/03 Codes, 06/6631 and project 530086.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.