Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Complete General Construction Company for the Bridge Rehabilitation - Annual Citywide Contract (2017) project and provide additional funds for construction inspection and administration.
Ordinance 3133-2017 authorized the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Bridge Rehabilitation - Annual Citywide Contract (2017) project and to provide for construction administration and inspection services. The work for the project consists of the routine maintenance of several bridges within the City of Columbus.
Ordinance 0683-2018 authorized the Director of Public Service to enter into a contract modification with Complete General Construction Company for the Bridge Rehabilitation - Annual Citywide Contract (2017) project and to provide for construction administration and inspection services. The work for the modification consisted of a lighting upgrade project to the Broad Street Bridge.
Ordinance 1437-2018 authorized the Director of Public Service to enter into a contract modification with Complete General Construction Company for the construction of the Bridge Rehabilitation - Annual Citywide Contract (2017) project and to provide for construction administration and inspection services. The work for the modification completed the lighting upgrade project to the Broad Street Bridge.
This ordinance will add funding to complete the work for the original Bridge Rehabilitation - Annual Citywide Contract (2017) projects that were put on hold due to the additional costs associated with the lighting upgrade for the Broad Street Bridge, as well as additional funds for construction inspection and administration.
The original contract amount: $1,450,000.00 (PO095746, Ord. 3133-2017)
The total of Modification No. 1: $200,000.00 (PO110379, Ord. 0683-2018)
The total of Modification No. 2: $195,500.00 (PO0127959, Ord. 1437-2018)
The total of Modification No. 3, this modification: $117,300.00 (This Ordinance)
The contract amount including all modifications: $1,962,800.00
The amount of the contract modification is $102,000.00, and the amount of the construction administration and inspection services for this modification will be $15,300.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. UNPLANNED MODIFICATION
This is an unplanned modification that is necessary to complete the original scope of work due to performing a lighting upgrade to the Broad Street Bridge and covering the cost of work needed for that lighting upgrade project. The cost for the original scope of work exceeds the project’s contingency amount. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
3. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is CC006056 and expires 8/31/19.
4. Pre-Qualification Status
Complete General Construction Company and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. FISCAL IMPACT
Funding in the amount of $117,300.00 is available within the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2018 Capital Improvement Budget is necessary to establish budget authority in the proper project.
6. EMERGENCY DESIGNATION
Emergency action is requested allow the completion of the planned improvements to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract modification with Complete General Construction Company in connection with the Bridge Rehabilitation - Annual Citywide Contract (2017) project; to authorize the expenditure of up to $117,300.00 from the Streets and Highways Bond Fund to pay for the modification; and to declare an emergency. ($117,300.00)
Body
WHEREAS, ordinance 3133-2017 authorized the Bridge Rehabilitation - Annual Citywide Contract (2017) with Complete General Construction Company in the amount of $1,450,000.00 for routine maintenance of several bridges within the City of Columbus; and
WHEREAS, ordinance 0683-2018 authorized the Director of Public Service to enter into a contract modification with Complete General Construction Company in the amount of $200,000.00 for the construction of the Bridge Rehabilitation - Annual Citywide Contract (2017) project and provided for construction administration and inspection services. The work for the modification consisted of a lighting upgrade project to the Broad Street Bridge.
WHEREAS, ordinance 1437-2018 authorized the Director of Public Service to enter into a contract modification with Complete General Construction Company in the amount of $195,000.00 for the construction of the Bridge Rehabilitation - Annual Citywide Contract (2017) project and provided additional funding for construction administration and inspection services. The work for the modification consisted of the completion of the lighting upgrade project to the Broad Street Bridge.
WHEREAS, it has become necessary to modify the contract in an amount up to $102,000.00 to complete contract work put on hold due to the additional costs associated with the lighting upgrade for the Broad Street Bridge, as well as provide additional funds for construction inspection and administration in the amount of $15,300; and.
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Complete General Construction Company to allow the completion of the planned improvements to ensure the safety of the travelling public, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $262,463.00 / ($117,300.00) / $145,163.00
7704 / P530301-992017 / Bridge Rehabilitation - Annual Citywide Contract (2017) (Voted Carryover) / $0.00 / $117,300.00 / $117,300.00
SECTION 2. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio, 43219, for the Bridge Rehabilitation - Annual Citywide Contract (2017) project in the amount of $102,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved, and to pay for additional construction inspection and administration expenses estimated to be $15,300.000.
SECTION 3. That the expenditure of $117,300.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P530301-992017 (Bridge Rehabilitation - Annual Citywide Contract (2017)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.