Explanation
BACKGROUND:
This ordinance authorizes the Board of Health to modify the existing contract with Health Access LLC to support clinical quality management activities for the Ryan White and HIV system of care programs and to provide customization and access to the Monitoring Platform proprietary system. This contract modification has a contract period of March 1, 2025 through February 28, 2026 in an amount not to exceed $49,000.00 for a new total contract amount of $99,000.00.
The primary performance measure of the Central Ohio Ryan White Part A program is the percentage of participants who achieve viral suppression. Specifically, Title XXVI of the PHS Act RWHAP Parts A - D1 establishes requirements for clinical quality management (CQM). Under the parameters set by HRSA’s Policy Clarification Notice 15-02, the Ryan White recipient is required to establish a CQM program.
Moreover, these services for clinical quality management (CQM) were advertised through vendor services with RFQ029041 on October 25, 2024, according to bidding requirements of the City Code. This RFQ covers an initial 12-month grant period, March 1, 2025 to February 28, 2026, with the option to extend (2) years or 36 months total, March 1, 2025 through February 28, 2028. Annual contracts will be issued.
Health Access LLC- CC-042931: $49,000.00
This ordinance is being submitted as an emergency in order to ensure that health disparities within the Columbus, Ohio TGA region continue to be addressed for eligible persons living with HIV/AIDS. Emergency action will ensure timely payments to provider and for Health Access LLC to be able to continue the support clinical quality management activities for the Ryan White and HIV system of care programs.
FISCAL IMPACT:
This contract modification is fully funded by the Ryan White Part A grant program and does not generate any revenue or require a city match.
Title
To authorize the Board of Health to modify an existing contract with Health Access LLC to support clinical quality management activities for the Ryan White and HIV system of care programs, for the provision of services allowable under the Health grant funds, for persons with HIV or AIDS in central Ohio for the period of March 1, 2025 through February 28, 2026; to authorize the expenditure of $49,000.00 from the Health grants fund; and to declare an emergency. ($49,000.00)
Body
WHEREAS, the Board of Health has a need to modify an existing contract with Health Access LLC for the provision of services allowable under the Health grant funds , for the support of clinical quality management activities for the Ryan White and HIV system of care programs for the period of March 1, 2025 through February 28, 2026; and
WHEREAS, Health Access LLC has the expertise; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize the Board of Health to modify a contract with Health Access LLC in order to ensure continuity of services for Ryan White Part A HIV Care clients for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract modification with Health Access LLC, for a total amount not to exceed $49,000.00, for the support of clinical quality management activities for the Ryan White and HIV system of care programs, for the period of March 1, 2025 through February 28, 2026.
SECTION 2. That to pay the cost of said contract, the expenditure of $49,000.00, or so much thereof as may be needed, is hereby authorized from the Health grants fund , Fund No. 2251, object class 03 per the attached accounting document.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the city's financial records.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.