Explanation
BACKGROUND:
The Department of Technology (DoT) requires support and maintenance services, from Environmental Systems Research Institute, Inc. (ESRI) to support ongoing operations of the city's geographic information system (GIS), which supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products.
In order to continue the benefits of this software product, including upgrades and support, the city must renew its contract with ESRI, which will allow the city to continue receiving upgrades, technical support and subscriptions. Without the software maintenance support services the city will not be able to deploy web-based applications, such as crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, and the city will lose the capability to upgrade current software applications and vendor technical support. Also, losing these services will negatively impact customer service and peak performance provided to city residents and employees that utilize web-based applications.
The City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, with ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002. The passage of this ordinance will allow DoT to renew annual support and maintenance services, with ESRI, from April 15, 2008 through April 14, 2009. This annual software maintenance and support agreement is for ESRI software maintenance for both server-side components and client-side components.
FISCAL IMPACT:
The renewal of ESRI support maintenance is budgeted and available in the 2008 Information Services fund's budget and will cover the time period from April 15, 2008 through April 14, 2009 in the amount of $73,194.92. In the past four years the Department has expended the following associated with this contract: in fiscal year 2004, there was an expenditure of $65,864.03 for this service. During fiscal years 2005, $67,047.00, in fiscal year 2006 $77,763.84 and in fiscal year 2007 the amount of $74,210.42 was expended for related services; with an aggregate contract total, through this and prior modifications, of $513,168.74.
CONTRACT COMPLIANCE:
Vendor Environmental Systems Research Institute, Inc. (ESRI) - 95-2775732 Expiration Date: 4/19/08
Title
To authorize the Director of the Department of Technology to modify a contract with Environmental Systems Research Institute, Inc. for the annual software maintenance and related services, to authorize the expenditure of $73,194.92 from the Department of Technology Information Services Fund. ($73,194.92)
Body
WHEREAS, the Department of Technology (DoT) immediately requires support and maintenance services from Environmental Systems Research Institute, Inc. (ESRI) to support ongoing operations of the city's geographic information system (GIS), and
WHEREAS, the city has the need to continue the software maintenance, in order for the city to receive upgrades, technical support and subscriptions; applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Project Map, and the Zoning Map applications and other GIS data products, and
WHEREAS, without the software maintenance support services the city will not be able to deploy applications, such as crime mapping, and the city will lose the capability to upgrade current software applications and vendor technical support, and
WHEREAS, the Department of Technology has a need to renew an annual maintenace contract with Environmental Systems Research Institute, Inc., to ensure uninterrupted support services associated with this contract, that is for software maintenance and support services, for the preservation of the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual maintenance and support contract, for services with Environmental Systems Research Institute, Inc. for support of the GIS system.
SECTION 2: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3: That the expenditure of $73,194.92 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 286021|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $73,194.92
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.