Title
To authorize and direct the Finance and Management Director to issue a purchase order to Ohio Machinery Co. dba Ohio CAT for firefighting foam trailers for the Fire Division; to authorize the expenditure of $232,000.00 from the General Government Grant Fund and $58,000.00 from the Build America Bonds Fund; and to declare an emergency. ($290,000.00)
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders to Ohio Machinery Co. dba Ohio CAT for firefighting foam trailers.
The Division of Fire was awarded an Assistance to Firefighters Grant from FEMA in August of 2010. The Division of Fire has been approved to purchase firefighting foam systems, nozzles, and foam via this grant award. These purchases will allow the Fire Division to replace four venerable foam supplying engines with new attack and supply foam trailers. These trailers offer new technology in supplying foam in fire suppression incidents and emergencies. This grant requires an 80/20 percent split between the grant funding and the capital match funding sources as detailed in Ordinance 0709-2011.
Bid Information: Bid solicitation SA003967 were opened on June 2, 2011 for fire fighting foam trailers. Three (3) vendors supplied bids for this solicitation as follows:
Warren Fire Equipment (FBE) ~ $267,000.00 ~ took exception to their bid in all of the following sections: 3.2.6, 3.3.1, 3.4.1, 3.4.3, 3.6.3, 6.1, 6.1.2.2, 6.3, and 6.4.
Finley Fire Equipment Co.(Majority) ~ $281,201.00 ~ did not meet the local warranty service location in section 6.1 of bid specifications
Ohio Machinery Co. dba Ohio CAT (Majority) ~ $290,000.00 ~ met all specifications
The Division of Fire recommends the bid award to Ohio Machinery dba Ohio CAT as the lowest, best, and most responsive bid.
Contract Compliance: Ohio Machinery Co. dba Ohio CAT~ 340672363 exp. 9/22/2011
Emergency Designation: Emergency action is requested as funds are needed immediately to ensure prompt acquisition of the aforementioned equipment in accordance with the grant expiration deadline.
FISCAL IMPACT: This ordinance authorizes an expenditure of $290,000.00 in capital and grant funds for the purchase of three firefighting foam trailers. Funds are available within the Division of Fire's General Government Grant Fund Budget (FEMA Assistance to Firefighters), and the Build America Bonds Fund for this purchase.
Body
WHEREAS, there is a need to purchase firefighting equipment and supplies for authorized personnel from the General Government Grant Fund (FEMA Assistance to Firefighters) and Build America Bonds Fund; and
WHEREAS, bid solicitation SA003967 was utilized to acquire this equipment from Ohio Machinery Co. dba Ohio CAT; and
WHEREAS, these items are being purchased on an 80/20 percent split between Grant Funds and the City's Capital Improvement Funds
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase three firefighting foam trailers before the grant expiration deadline and to replace aging equipment, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders to Ohio Machinery Co. dba Ohio CAT for the purchase of firefighting foam trailers for the Fire Division in accordance with the terms and conditions of the aforementioned bid solicitation.
SECTION 2. That the expenditure of $290,000.00, or so much thereof as may be necessary, be and is hereby authorized as follows to pay the cost thereof:
* $232,000.00 ~ General Government Grant Fund 220 - 2011 FEMA Assistance to Firefighters, Department of Public Safety, Division of Fire 30-04, Grant # 341101, OCA 341101, OL3 Code 6641
* $58,000.00 ~ Build America Bond Fund, Fund 746, Division of Fire No. 30-04, Object Level One 06, Object Level Three 6641, OCA 711015, Project #340101-100005 Fire Apparatus Replacement-Grant Match.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.