Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with General Maintenance and Engineering Co. for the Roof & Exterior Improvements 2023-24 - Recreation Centers Project. The contract amount is $515,000.00 and a contingency of $45,000.00 for a total of $560,000.00 being authorized by this ordinance.
Each year the Recreation and Parks Department works to improve facility roofs and exteriors that are no longer able to be repaired. This program makes sure the buildings are kept safe from the elements and that roofing systems remain under warranty support. This year's project has been broken into two contracts, of which this is one focused on exterior split-face block sealing at Carriage Place Community Center, Douglas Community Center, and Cleo Dumaree Athletic Complex. This project will extend the useful life of these properties by preventing water intrusion.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on January 29, 2024 and received by the Recreation and Parks Department on February 23, 2024. Bids were received from the following companies:
General Maintenance & Engineering Company (MAJ): $515,000.00
Quality Masonry (MAJ): $658,000.00
Harold J. Becker Company, Inc. (MAJ): $696,400.00
After reviewing the bids that were submitted, it was determined that General Maintenance and Engineering Co. was the lowest and most responsive bidder. General Maintenance and Engineering Co. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, General Maintenance and Engineering Co. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
Fort Washington FW Blast (MBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
General Maintenance and Engineering Co.
1231 McKinley Avenue
Columbus, Ohio 43222
Greg Hilling, (614) 279-8611
Contract Compliance Number: 006022
Contract Compliance Expiration Date: January 3, 2025
Emergency Justification: Emergency action is requested as the state of these roofs and exteriors continues to degrade daily, allowing water into the facilities and causing risk to the safety of occupants.
Benefits to the Public: The project will continue Recreation and Parks’ long range plan to maintain and improve departmental facilities for continued use and enjoyment by the public for many years.
Community Input/Issues: The community has expressed the desire for well-kept facilities and amenities through public workshops, social media, and direct contact with City staff.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to ensure that facilities remain safe and user friendly.
Fiscal Impact: $560,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. This ordinance is contingent upon the deposit of proceeds from the May 2024 Bond Sale.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with General Maintenance and Engineering Co. for the Roof & Exterior Improvements 2023-2024 - Recreation Centers Project; to authorize the expenditure of $560,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($560,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with General Maintenance and Engineering Co. for the Roof & Exterior Improvements 2023-24 - Recreation Centers Project; and
WHEREAS, it is necessary to authorize the expenditure of $560,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with General Maintenance and Engineering Co. as the state of these roofs and exteriors continues to degrade daily, allowing water into the facilities and causing risk to the health and safety of occupants, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with General Maintenance and Engineering Co. for the Roof & Exterior Improvements 2023-24 - Recreation Centers Project.
SECTION 2. That this ordinance is contingent upon the deposit of proceeds from the May 2024 Bond Sale.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the purpose stated in Section 1, the expenditure of $560,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.