Explanation
This legislation authorizes the Public Service Director to enter into a contract for a professional engineering services contract with Woolpert, Inc., for the Karl Road Improvement project in the amount of $488,050.00 for the Transportation Division. The project is located on Karl Road between State Route 161 to the south and Schrock Road to the north. The purpose of the project is to provide new roadway surfacing, new curbs, sidewalks, street lighting and storm drainage. Subject to an investigation of the condition of the pavement, the roadway may be completely rehabilitated. A professional engineering services contract for is needed to assure timely completion of the design, because the Transportation Division does not maintain adequate staff or employ all of the various disciplines necessary to complete such design in house.
The selection process for the professional service contract was completed in accordance with provisions of Chapters 329.12 and 329.14 of Columbus City Code 1959. Seven (7) firms responded to the Letter of Interest issued on March 4, 2005 for the project. After the evaluation committee met to review these seven (7) proposals, four (4) firms were invited to respond to a more detailed RFP established for this project.
The evaluation committee determined the top three ranked firms (Woolpert, Inc., Burgess and Niple Inc., and Baker & Associates) were qualified to complete this project. The Director of Public Service has determined that Woolpert, Inc., contract compliance number 20-1391406 (expires January 31, 2008) submitted the best overall proposal at a competitive price for this work.
Fiscal Impact: The Transportation Division budgeted $500,000 in the 2005 Capital Improvements Budget under Arterial Street Rehabilitation for the Karl Road Improvement project. Actual funds will be available within the 1995, 1999 Voted Streets and Highways Fund as a result of the Fall 2005 bond sale. This ordinance authorizes an expenditure of $488,050.00.
Emergency action is requested so that this project can proceed in a timely manner and keep commitments made to the local community.
Title
To authorize the Public Service Director to enter into a professional service contract with Woolpert, Incorporated, for design of the Karl Road Improvement project; to authorize the expenditure of $488,050.00 from the 1995, 1999 Voted Streets and Highways Fund for the Transportation Division, and to declare an emergency. ($488,050.00)
Body
WHEREAS, there is a need to improve the existing pavement, curbs and sidewalks on Karl Road between S.R. 161 and Schrock Road; and
WHEREAS, the Public Service Director has identified the need to enter into a professional service contract for the design of the Karl Road Improvement project; and
WHEREAS, a satisfactory proposal has been submitted by Woolpert, Incorporated; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be authorized immediately so that the work may proceed without delay and keep commitments made to the local community, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with Woolpert, Incorporated, 409 East Monument Avenue, Dayton, Ohio 45402-1261 in an amount not to exceed $488,050.00 for the design of the Karl Road Improvement project for the Transportation Division.
SECTION 2. That for the purpose of paying the cost thereof the sum of $488,050.00 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6681, OCA Code 644385 and Project 530103.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.