Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, to renew an annual software maintenance and support agreement, for the CommSHOP 360 Solution software application, with MCM Technology LLC. The original contract (FL003370) was awarded to MCM Technology in 2006 (through solicitation SA002175) by authority of ordinance 1986-2006, passed December 4, 2006. The contract was most recently renewed (EL011426) by authority of ordinance 0119-2011, passed February 28, 2011. This ordinance will provide for payment of the annual software maintenance and support agreement, with the coverage period from April 1, 2012 through March 31, 2013, at a cost of $20,807.74.
The Department of Technology requires technical support and software maintenance services, from MCM Technology LLC to support ongoing operations of the City's CommSHOP 360 Solution software application, which supports the Department of Public Safety's communications systems. Without the software maintenance and support services provided by MCM Technology LLC, the City will not be able to utilize this application. Also, renewing this agreement will allow the City to continue receiving software upgrades, support and related services for the CommSHOP 360 Solution software application. This application manages support, maintenance, and asset tracking of the Department of Public Safety's communications systems, enhances productivity and improves performance.
MCM Technology LLC is the sole proprietor and copyright holder of the CommSHOP 360 Solution software application. Accordingly, MCM Technology LLC is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.
FISCAL IMPACT:
During the past two years (2010 and 2011), the Department of Technology expended $19,237.92 and $20,007.44 respectively with MCM Technology LLC for software maintenance and support services for the CommSHOP 360 Solution software application. The 2012 cost for the annual software maintenance and support renewal agreement is $20,807.74. This expenditure was identified within the Department of Technology direct charge budget at $20,475.00, therefore the remaining balance of $332.74 will be covered from within the Information Services Division, internal service fund.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: MCM Technology LLC CC#/FID#: 06-1649467 Expiration Date: 01/28/2013
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to renew an annual software maintenance and support agreement with MCM Technology LLC for the CommSHOP 360 Solution software application in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $20,807.74 from the Department of Technology, Information Services Division, internal service fund. ($20,807.74)
Body
WHEREAS, the Department of Technology (DoT), on behalf of the Department of Public Safety, has a need to renew an annual agreement for software maintenance and support services with MCM Technology LLC for the CommSHOP 360 Solution software application; and
WHEREAS, the cost associated with the 2012 MCM Technology LLC agreement is $20,807.74, with a coverage term period from April 1, 2012 through March 31, 2013; and
WHEREAS, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07; and
WHEREAS, it is necessary to maintain on-going support and to allow for uninterrupted daily operations for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual software maintenance and support agreement with MCM Technology LLC, for the CommSHOP 360 Solution software application, on behalf of the Department of Public Safety, with a coverage term period from April 1, 2012 through March 31, 2013, in the amount of $20,807.74.
SECTION 2: That the expenditure of $20,807.74 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 010|OCA Code: 514245|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $20,475.00
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $332.74
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.