Explanation
Background: - This ordinance will enable the Director of Recreation and Parks to enter into a contract with Class Acts Columbus, Inc., for professional and fiscal services to Columbus Recreation and Parks in conjunction with the 2004 Columbus Family Fun Fest, to be held September18 & 19, 2004.
- Class Acts Columbus, Inc., will provide professional services to Columbus Recreation and Parks as fiscal agent for the Columbus Family Fun Fest, and other events as needed. Class Acts will handle artists' contracts and all fiscal details associated with these contracts. Class Acts will collect all vendor fees, deposits and percentages, and all beverage receipts and pay related expenses from receipts as authorized and directed by the Columbus Recreation and Parks Department. Class Acts will also make payment for event related services and attractions as required by subsequent contracts.
- Due to the unique nature of services provided, the department is requesting the waiver of the bidding provisions of the Columbus City Codes to enter into a contract with Class Acts Columbus, Inc.
- The Federal ID Number for Class Acts Columbus, Inc., is 31-1340678.
- Emergency action is needed in order to obtain commitments from artists, to secure major programmatic elements, and process contracts for performances in September.
Fiscal Impact: - $12,430.00 is required from the Recreation and Parks Special Purpose Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with Class Acts Columbus, Inc., for professional and fiscal services in conjunction with the 2004 Columbus Family Fun Fest, to waive the necessary competitive bidding requirements, to authorize the expenditure of $12,430.00 from the Recreation and Parks Special Purpose Fund, and to declare an emergency. ($12,430.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding and contract with Class Acts Columbus, Inc., to provide professional and fiscal services to Columbus Recreation and Parks in conjunction with the 2004 Columbus Family Fun Fest, to be held September 18 & 19, 2004; and
WHEREAS, Class Acts Columbus, Inc., will receive a flat fee of $1250.00 for fiscal agent services and a 4% processing fee for all event related service contracts; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said agreement in order to obtain commitments from artists, to secure major programmatic elements, and to process contracts for performances in September, 2004; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That this Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for professional services in conjunction with the 2004 Columbus Family Fun Fest, and does hereby waive provisions of Section 329.06(b) of the Columbus City Codes.
SECTION 2. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Class Acts Columbus, Inc., to provide professional and fiscal services to Columbus Recreation and Parks in conjunction with the 2004 Columbus Family Fun Fest, to be held September 18 & 19, 2004, and other events as needed.
SECTION 3. That the expenditure of $12,430.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Special Purpose Fund No. 223, sub-fund 098, Division 51-01, as follows, to pay the cost thereof:
Project Title OCA Code Object Level 3 Amount
Concessions 514711 3336 $12,430.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.