City of Columbus - File #: 1551-2004

• File #: 1551-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/27/2004
• In control: Utilities Committee
• On agenda: 10/4/2004
• Final action: 10/5/2004
• Title: To authorize the Finance Director to enter into a contract with Endeco/YSI, Inc., for a water quality profiling platform system, for the Division of Water, and to authorize the expenditure of $69,975.01 from Water Systems Operating Fund.($69,975.01)

Date	Ver.	Action By	Action	Result
10/5/2004	1	MAYOR	Signed
10/5/2004	1	CITY CLERK	Attest
10/4/2004	1	Columbus City Council	Approved	Pass
10/4/2004	1	COUNCIL PRESIDENT	Signed
9/27/2004	1	Columbus City Council	Read for the First Time
9/15/2004	1	Utilities Drafter	Sent for Approval
9/15/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
9/15/2004	1	CITY ATTORNEY	Reviewed and Approved
9/14/2004	1	Utilities Drafter	Sent for Approval
9/14/2004	1	ODI DIRECTOR	Reviewed and Approved
9/14/2004	1	CITY AUDITOR	Reviewed and Approved
9/14/2004	1	Auditor Reviewer	Reviewed and Approved
9/14/2004	1	EBOCO Reviewer	Reviewed and Approved
9/9/2004	1	Utilities Drafter	Sent for Approval
9/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
9/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
9/1/2004	1	Utilities Drafter	Sent for Approval
9/1/2004	1	Utilities Drafter	Sent for Approval
8/31/2004	1	Utilities Drafter	Sent for Approval
8/31/2004	1	Utilities Drafter	Sent for Approval
8/27/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND:  The Purchasing Office received and opened bid number SA001199 for a water quality profiling platform system on July 15, 2004.  This equipment is needed for real-time monitoring of source water quality.  Only two bids were received and the Purchasing Office deemed them both complete.  Both vendors bid an alternate cellular technology that is superior to our current method of radio telemetry.  Because our bids stated that we were looking for a system that was equal or better, we are recommending award of this contract go to Endeco/YSI, Inc. as the lowest, responsible, and best bidder, for a grand total of $69,975.01.  The Contract Compliance Number for Endeco/YSI, Inc. is 31-1259218.  They do not have MBE/FBE status.  No companies of the 12 vendors solicited had MBE/FBE status.  

FISCAL IMPACT: The Division of Water allocated $65,000.00 for the purchase of this system in the 2004 Budget.  Object Level Three expenditures will be re-prioritized in order to cover the $4,975.01 deficit.

There were no expenditures for this type of system in the last two years.

Title

To authorize the Finance Director to enter into a contract with Endeco/YSI, Inc., for a water quality profiling platform system, for the Division of Water, and to authorize the expenditure of $69,975.01 from Water Systems Operating Fund.($69,975.01)

Body

WHEREAS, the Purchasing Office did receive and open bid number SA001199 for the purchase of a water quality profiling platform system on July 15, 2004, and

WHEREAS, both vendors bid an alternate cellular technology that is superior to our current method of radio telemetry, and

WHEREAS, Endeco/YSI, Inc. was the lowest, responsible, and best bidder, for a grand total of $69,975.01, and

WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Finance Director to enter into a contract with Endeco/YSI, Inc., for the purchase of a water quality profiling platform system, needed by the Water Quality Assurance Laboratory and Hap Cremean Water Treatment Plant, for the preservation of public health, peace, property and safety; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Finance Director be and is hereby authorized to enter into a contract with Endeco/YSI, Inc., as the lowest, responsible, and best bidder, for the purchase of a water quality profiling platform system, for the Division of Water, Department of Public Utilities.

Section 2.  That the expenditure of $69,975.01 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 06, Object Level Three 6697, OCA Codes and amount listed below, to pay the cost thereof.

OCA            AMOUNT

601989      $45,611.62

602474      $24,363.39

            $69,975.01

Section 3.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.