Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology and the Dirctor of the Civil Service Commission, on behalf of the Civil Service Commission, to renew an annual maintenance, support and license agreement, with Governmentjobs.com (also known as NeoGov and previously known as Sigma Data Systems, Inc.), with a coverage period from 3/1/2010 through 2/28/2011. This renewal agreement is associated with Sigma AMS5 applicant management database system, a management database that provides applicant tracking information as it relates to vital intake, test administration, exam grades and certifications. This application provides printed letters or email notifications to applicants along with the ability to produce various statistical reports, along with allowing individuals to apply on-line for open recruitments and will maintain that data permanently in the Sigma database. Also, this application maintains the Commission's current on-line application process to allow for resume submission, self-service applicant employment profile updating, and electronic notification of exams and vacancies. In addition, Sigma AMS is currently used by the Division of Police in Recruiting to recruit and track potential Police Officer candidates.
In 1993, the original contract was established in accordance with the sole source procurement provisions, of Section 329 of the Columbus City Code. This ordinance is requesting the same sole source approval, as Governmentjobs.com is the sole provider of software compatible with the Civil Service Commission's current system.
FISCAL IMPACT:
Near the end of 2009 ordinance 1508-2009 authorized a purchase order in the amount of $7,600.00 for the purchase of additional licenses. Earlier in 2009, the Department of Technology created a purchase order in the amount of $18,275, with Governmentjobs.com with a term of 03/01/09 through 02/28/2010 (purchase order ED038195). This ordinance will provide for the renewal of maintenance and support agreement, with a coverage period from 3/1/2010 through 2/28/2011, in the amount of $21,335.00, bringing the contract aggregate total to $47,210.00. Funding for this ordinance is available within the 2010 Department of Technology Information Services Fund.
CONTRACT COMPLIANCE:
Governmentjobs.com - FID # 330888748 Expiration Date: 8/20/2010
Title
To authorize the Director of the Department of Technology and the Director of the Civil Service Commission, on behalf of the Civil Service Commission, to renew an existing agreement for maintenance, support and license from Governmentjobs.com; to authorize this ordinance in accordance with the sole source provisions of the Columbus City Codes; and to authorize the expenditure of $21,335.00 from the Information Services Fund ($21,335.00)
Body
WHEREAS, this ordinance authorizes the Director of Technology and the Director of the Civil Service Commission, on behalf of the Civil Service Commission, to renew an existing contract (associated with current purchase order ED038195) for maintenance and support from Governmentjobs.com (also known as NeoGov and previously known as Sigma Data Systems, Inc.), with a coverage period is from 3/1/2010 through 2/28/2011; and
WHEREAS, the additional Sigma 5 AMS PE end-user licenses will be part of an applicant management database system which provides applicant tracking information as it relates to vital intake, test administration, exam grades and certifications, among various other functions and features; and
WHEREAS, In 1993, the original contract was established in accordance with the sole source procurement provisions, of Section 329 of the Columbus City Code and this ordinance is requesting sole source approval, as Governmentjobs.com is the sole provider of software compatible with the Civil Service Commission's current system; and
WHEREAS, this agreement with Governmentjobs.com is for the renewal of an annual software and maintenance service agreement, that supports daily operational needs thereby preserving the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: This ordinance authorizes the Director of the Department of Technology and the Director of the Civil Service Commission, on behalf of the Civil Service Commission, to renew an existing contract for maintenance, support and license from Governmentjobs.com (also known as NeoGov and previously known as Sigma Data Systems, Inc.). This renewal agreement has a coverage period from 3/1/2010 through 2/28/2011, in the amount of 21,335.00.
SECTION 2: That the expenditure of $21,335.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div: 47-01|Fund: 514 |Subfund:010|OCA Code: 270147|Obj. Level One: 03|Obj. Level Three: 3369|Amount: $21,335.00
SECTION 3: That this agreement is in accordance with sole source procurement provisions of the Columbus City Codes Section 329.07(e).
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.