Explanation
BACKGROUND: In 2010 the Division of Police purchased an Intelligence Casework Management Computer Software System from ACISS Systems, Inc. (Ordinance #0604-2010, passed 5/17/2010) to replace the intelligence system purchased in 1996 from Intellinetics, (formerly Avatar). The new Casework Management System enables Police to more efficiently organize current and future criminal intelligence data, which may be shared with local and state-wide law enforcement agencies and mobile units that have need of Police's support. The purchase of this new system was funded by the FY2009 Community Oriented Policing Services (COPS) Technology Program Grant (pursuant to Ordinance #1629-2009, passed 12/09/2009) and the Law Enforcement Drug Seizure Fund. The total amount awarded to the Division of Police was $155,744.00. A total of $123,750.00 covered the purchase of the system, further supported by $45,058.50 in Law Enforcement Drug Seizure Funds to pay for on-going maintenance. The balance of the grant award was set aside to purchase data migration /interfacing and related services.
A portion of the data migration/interfacing services has been evaluated and quoted by ACISS Systems, Inc., to include related training. Additional services are anticipated, which will be determined and quoted upon completion of data migration/interfacing services.
BID INFORMATION: N/A
Contract Compliance No: 59-1922156, expires 2/12/2012
Emergency Designation: Emergency legislation is needed to allow sufficient time to process documents for the implementation and payment of this system within the effective award period.
FISCAL IMPACT: This ordinance authorizes an expenditure of $9,615.00 from the FY2009 COPS Justice Assistance Grant fund to purchase data migration/interfacing and related services as allowed under the terms of Contract EL010885. There will be no effect on the financial status of the General Fund.
Title
To authorize and direct the Director of Public Safety to modify an existing contract with ACISS Systems, Inc. to purchase data migration/interfacing and related services; to authorize the expenditure of $9,615.00 from the Government Grant Fund; and to declare an emergency ($9,615.00).
Body
WHEREAS, the Division of Police was awarded funding through the FY2009 COPS Technology Program Grant from the U.S. Department of Justice, Office of Community Oriented Policing Services, via the Franklin County Office of Homeland Security and Justice Programs, for the purchase of an Intelligence/Case Management System; and
WHEREAS, ACISS Systems, Inc. was awarded pursuant to RFP SA003277; and
WHEREAS, the balance of the grant award was set aside by the Division to cover data migration/interfacing and related costs, allowed under the terms of Contract EL010885; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Public Safety to modify contract EL010885 with ACISS Systems, Inc. for the purchase of data migration/interfacing and related costs associated with the Investigative/Casework Management System, for the preservation of the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City of Columbus Director of Public Safety be and is hereby authorized and directed to modify contract EL010885 with ACISS Systems, Inc. to purchase data migration/interfacing and related services required for the Intelligence Casework Management System for the Division of Police, Department of Public Safety.
SECTION 2. That a portion of the data migration/conversion services has been evaluated and quoted by ACISS Systems, Inc., to include related training, as allowed under the terms of Contract EL010885.
SECTION 3. That the expenditure of $9,615.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FD 220 | OBJ1 02 | OBJ3 2224 | OCA 339054 | GRANT 339049 | 9,615.00 |
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.