Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Greenscapes Landscape Co., Inc. for the installation of 867 street trees throughout Columbus to further the Mayor’s Green Initiative and to help replace trees that have been lost to the Emerald Ash Borer. Trees will be planted in the following planning areas: 2, 4, 10, 13, 15, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, and 27.
The costs for this project will be $236,691.00 with a contingency of $23,000.00 for a total of $259,691.00.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on August 7, 2015 and received by the Recreation and Parks Department on August 25, 2015. Bids were received from the following companies:
Company Status Amount
Greenscapes (MAJ) $236,691
After reviewing the proposals that were submitted, it was determined that Greenscapes Landscape Co. was the lowest and most responsive bidder.
Greenscapes Landscape Co. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Greenscapes Landscape Company
4220 Winchester Pike, Columbus, OH 43232
Tom Kuhn 614-830-2606
CC# 31-1027889
Exp Date: in process
Columbus Employees: 30+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed before the ground freezes.
Fiscal impact: The expenditure of $259,691.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co. for the installation of street trees; to authorize the expenditure of $236,691.00 with a contingency of $23,000.00 for a total of $259,691.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($236,691.00)
Body
WHEREAS, it is necessary for the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc for the purpose of installing 867 street tress throughout Columbus to further the Mayor's Green Initiative, and to help replace trees that have been lost to the Emerald Ash Borer; planted in the following planning areas: 2, 4, 10, 13, 15, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, and 27; and
WHEREAS, it is necessary to authorize the expenditure of $236,691.00 with a contingency of $23,000.00 for a total of $259,691.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Greenscaps Landscape Co., Inc. for the purpose of installing 867 street tress throughout Columbus to further the Mayor's Green Initiative, and to help replace trees that have been lost to the Emerald Ash Borer.
SECTION 2. The the expenditure of $236,691.00 with a contingency of $23,000.00, for a total of $259,691.00, is authorized from the Recreation and Parks Voted Bond Fund.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated above, the expenditure of $259,691.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510039-100001 (Street Trees) 723901 6621 $188,950.94
510039-100002 (Emerald Ash Borer) 723902 6621 $70,740.06
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.