Explanation
BACKGROUND: For the option to purchase Building Electrical Products for the Division of Water, the largest user, and for other City agencies as needed. The term of the contract would be approximately three years, through November 30, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001302). The Purchasing Office opened formal bids on October 14, 2004. This solicitation was for percentage off catalog pricing.
Bids solicited: 198: (MAJ: 183, MBE: 12, and FBE:3). Bids received: 1 (MAJ: 1).
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder: McNaughton-McKay for all items. This company is not debarred according to the Excluded Party Listing System of the Federal Government and this company is not listed with the Auditor of State's database for Unresolved Findings for Recovery.
Total Estimated Annual Expenditure: $ 150,000.00.
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for the option to purchase Building Electrical Products with McNaughton-McKay, to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 14, 2004, and selected the most responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to avoid delays in providing building electrical products to City crews when needed without interruption, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Building Electrical Products, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into a contract for the option to purchase Building Electrical Products in accordance with Solicitation SA001302 as follows:
McNaughton-McKay, awarded all items.
SECTION 2. That the expenditure of $ 1.00 is hereby authorized from the Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.