Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Construction Administration and Construction Inspection Services Agreement with Prime Engineering & Architecture, Inc. Funding for this modification will be for the Fisher Road Booster Station Drainage and Emergency Power Generator Improvements Project.
The Fisher Road booster station was identified as a critical booster station in the water distribution system and recommended for the addition of a permanent on-site generator for emergency back-up power. This critical station serves a large portion of the west side of Columbus and the City of Hilliard service area. There would be a significant social and economic cost to the community if the operation of this station was lost during a widespread power outage.
2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for various Department of Public Utilities projects for the period of 2011-2013. The Department anticipates requesting additional appropriations to this contract during the remainder of 2011, 2012, and 2013 fiscal years, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvement related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
1.1. Amount of additional funds to be expended: $ 95,810.89
Original Contract Amount: $ 242,955.63
Modification 1 (current) $ 95,810.89
Total (Orig. + Mod 1) $ 338,766.52
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation (Ordinance No. 0470-2011). This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide construction administration services for projects in 2011, 2012, and 2013.
1.4. How cost of modification was determined:
A cost proposal was provided by Prime Engineering & Architecture, Inc., and reviewed by the Division of Power and Water and was deemed acceptable.
3. FISCAL IMPACT: Funding for this modification will come from the Water Works Enlargement Voted Bonds Fund.
4. CONTRACT COMPLIANCE INFO: 31-1373357 | F1 | Expires 11/30/12
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime Engineering & Architecture, Inc.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the construction administration and construction inspection services agreement with Prime Engineering & Architecture, Inc.; for the Fisher Road Booster Station Drainage and Emergency Power Generator Improvements Project; for the Division of Power and Water; and to authorize an expenditure of $95,810.89 from the Water Works Enlargement Voted Bonds Fund. ($95,810.89)
Body
WHEREAS, the original contract number EL011805 for $242,955.63 was authorized by Ordinance No. 0470-2011, passed April 25, 2011, was executed on June 16, 2011, and was approved by the City Attorney on June 21, 2011; and
WHEREAS, it is necessary to modify the construction administration and construction inspection services contract with Prime Engineering & Architecture, Inc., for the Fisher Road Booster Station Drainage and Emergency Power Generator Improvements Project; to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Water Works Enlargement Voted Bonds Fund for purposes of providing sufficient funding for the project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the construction administration and construction inspection services contract with Prime Engineering & Architecture, Inc.; for the Fisher Road Booster Station Drainage and Emergency Power Generator Improvements Project; for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the professional engineering services agreement with Prime Engineering & Architecture, Inc., 3000 Corporate Exchange Dr., Suite 600, Columbus, Ohio 43231 that will continue to provide construction administration and construction inspection services for water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Power and Water.
SECTION 2. That the expenditure of $95,810.89 is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690473-100004 (carryover), Fisher Road Booster Station Drainage and Emergency Power Generator Improvements Project, OCA 664734, Object Level Three 6686.
SECTION 3. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.