Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with WSP USA, Inc. in the amount of up to $500,000.00 for the Roadway - Downtown Columbus Multimodal Transportation Study project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to identify feasible alternatives for enhanced mobility throughout Downtown Columbus. Concepts for potential reconfiguration of streets have emerged through multiple ongoing planning efforts and include dedicated transit lanes, protected bicycle facilities, regional trail connections, and one-way/two-way street conversions. This project will examine the feasibility of potential street reconfiguration alternatives, including traffic operations analysis, right-of-way impacts, parking/curbside management, multi-modal connections, safety needs, assessment of design trade-offs and recommendation of preferred alternatives.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Downtown Columbus Multimodal Transportation Study contract. The project was formally advertised on the Vendor Services and Bonfire web sites from September 21, 2022 to October 19, 2022. The city received three (3) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 31, 2022. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Kimley-Horn and Associates, Inc. Columbus, OH Majority
HDR Columbus, OH Majority
WSP USA, Inc. Columbus, OH Majority
WSP USA, Inc. received the highest score by the evaluation committee and will be awarded the Roadway - Downtown Columbus Multimodal Transportation Study contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against WSP USA, Inc.
2. CONTRACT COMPLIANCE
WSP USA, Inc.’s contract compliance number is CC000455 and expires 05/11/2024.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2022 Capital Improvement Budget and a transfer of cash and appropriation is required to establish sufficient budget authority for the project. Funds are appropriated.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 20% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 30% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract in order to complete updated and enhanced mobility options as soon as possible, to ensure the safety of the travelling public.
Title
To amend the 2022 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with WSP USA, Inc. for the Roadway - Downtown Columbus Multimodal Transportation Study project; to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for additional resources to identify feasible alternatives for enhanced mobility throughout Downtown Columbus; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Downtown Columbus Multimodal Transportation Study project; and
WHEREAS, WSP USA, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with WSP USA, Inc. for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 20% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, after ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 30% for this contract; and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with WSP USA, Inc. in order to provide funding for the Roadway - Downtown Columbus Multimodal Transportation Study so that updated and enhanced mobility options may be in place as soon as possible, to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P531024-100000 / Roadway - LinkUS - NW Corridor (Voted Carryover) / $708,000.00 / ($200,000.00) / $508,000.00 (to match cash)
7704 / P531024-100000 / Roadway - LinkUS - NW Corridor (Voted Carryover) / $508,000.00 / ($500,000.00) / $8,000.00
7704 / P531025-100005 / Roadway - Downtown Columbus Multimodal Transportation Study (Voted Carryover) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the transfer of $500,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P531024-100000 (Roadway - LinkUS - NW Corridor), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P531025-100005 (Roadway - Downtown Columbus Multimodal Transportation Study), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3 That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with WSP USA, Inc. located at Two Miranova Place, Suite 450, Columbus, OH 43215, for the Roadway - Downtown Columbus Multimodal Transportation Study project in an amount up to $500,000.00.
SECTION 4. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P531025-100005 (Roadway - Downtown Columbus Multimodal Transportation Study), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.