Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Bridge Rehabilitation - East North Broadway (u) RR W-I71 & Bridge Rehabilitation - Cooke Rd under Conrail West of Stream project and to provide payment for construction administration and inspection services.
The Bridge Rehabilitation - East North Broadway (u) RR W-I71 and Bridge Rehabilitation - Cooke Rd under Conrail West of Stream project consists of the rehabilitation of the existing structures carrying CSX railroad and Norfolk Southern over E. North Broadway Road and over Cooke Road. Rehabilitation work includes concrete patching, concrete sealing, rocker refurbishing, cleaning, and painting of all structural steel.
The estimated Notice to Proceed date is July 3, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on May 14, 2013, (two Majority, one FBE) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
APBN, Inc. $1,197,196.00 Campbell, OH FBE
Vimas Painting Company, Inc. $1,485,264.00 Lowellville, OH Majority
The Righter Co., Inc. $1,562,401.50 Columbus, OH Majority
Award is to be made to APBN, Inc. as the lowest, responsive, responsible and best bidder. The contract amount will be $1,197,196.00. The amount for construction administration and inspection services will be $119,719.60. The legislated amount is $1,316,915.60.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against APBN, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for APBN, Inc. is 841671014 and expires 5/2/15.
3. FISCAL IMPACT
Funds in the amount of $1,316,915.60 are available for this project in the Streets & and Highways G.O. Bond Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the rehabilitated bridges to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with APBN, Inc. and to provide for the payment of construction administration and inspection services in connection with the Bridge Rehabilitation - East North Broadway (u) RR W-I71 & Bridge Rehabilitation - Cooke Rd under Conrail West of Stream project; to authorize the transfer of $1,316,915.60 within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($1,316,915.60)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Bridge Rehabilitation - East North Broadway (u) RR W-I71 & Bridge Rehabilitation - Cooke Rd under Conrail West of Stream project; and
WHEREAS, this project consists of the rehabilitation of the existing structures carrying CSX railroad and Norfolk Southern over E. North Broadway Road and over Cooke Road.; and
WHEREAS, APBN, Inc. will be awarded the contract for the Bridge Rehabilitation - East North Broadway (u) RR W-I71 & Bridge Rehabilitation - Cooke Rd under Conrail West of Stream project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the rehabilitated bridges planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440005-100000 / Urban Infra.- Eng&Constr/Traffic (Voted Carryover) / $2,302,420.00 / ($1,316,916.00) / $985,504.00
704 / 530301-161840 / Bridge Rehabilitation - North Broadway Under Railroad West of I-71 (Voted Carryover) / $0.00 / $617,802.00 / $617,802.00
704 / 530301-160429 / Bridge Rehabilitation - Cooke Road Under Conrail West of Stream (Voted Carryover) / $0.00 / $699,114.00 / $699,114.00
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440005-100000 / Urban Infra.- Eng&Constr/Traffic (Voted 2008) / $3,680,000 / $1,316,916 / $4,996,916
704 / 530301-161840 / Bridge Rehabilitation - North Broadway Under Railroad West of I-71 (Voted 2008) / $1,200,000.00 / ($1,200,000.00) / $0.00)
704 / 530301-100000 / Bridge Rehabilitation (Voted 2008) / $2,673,000.00 / ($116,916.00) / $2,556,084.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / Urban Infra.- Eng&Constr/Traffic / 06-6600 / 590050 / $1,316,915.60
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-161840 / Bridge Rehabilitation - North Broadway Under Railroad West of I-71 / 06-6600 / 740140 / $617,801.80
704 / 530301-160429 / Bridge Rehabilitation - Cooke Road Under Conrail West of Stream / 06-6600 / 704429 / $699,113.80
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with APBN, Inc. 670 Robinson Road, Campbell, Ohio 44405 for the construction of the Bridge Rehabilitation - East North Broadway (u) RR W-I71 & Bridge Rehabilitation - Cooke Rd Under Conrail West of Stream project in the amount of $1,197,196.00 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $119,719.60.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of 1,316,915.60 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bond Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount (Contract)
704 / 530301-161840 / Bridge Rehabilitation - North Broadway Under Railroad West of I-71 / 06-6631 / 740140 / $561,638.00
704 / 530301-160429 / Bridge Rehabilitation - Cooke Road Under Conrail West of Stream / 06-6631 / 704429 / $635,558.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount (Inspection)
704 / 530301-161840 / Bridge Rehabilitation - North Broadway Under Railroad West of I-71 / 06-6687 / 740140 / $56,163.80
704 / 530301-160429 / Bridge Rehabilitation - Cooke Road Under Conrail West of Stream / 06-6687 / 704429 / $63,555.80
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.