Explanation
Background: This legislation authorizes the Finance and Management Director to extend a contract for the Office of Construction Management and Facilities Management Division with Capital Planning Solutions for server hosting and annual software support and updating for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract for Physical Planning Technologies (PPT), the original name of Capital Planning Solutions, was authorized in the amount of $497,113 by Ordinance 0603-2005, passed July 20, 2005. At that time, formal proposals were solicited in the City Bulletin. Five firms submitted minimally responsive proposals. Proposals were then formally evaluated by a seven-member evaluation committee comprised of representatives from Public Service, Public Safety, Recreation and Parks, Development, Public Utilities, and Technology. The top three-ranked firms were interviewed by the evaluation committee. Following formal presentations of the three top ranked offers, the evaluation committee unanimously ranked PPT as the first ranked offeror.
It provided a software application for a Capital Planning Management System, as well as training and software support. It was modified by Ordinance 1907-2005, passed December 8, 2005, in the amount of $36,000 and by Ordinance 2232-2006, passed December 13, 2006, in the amount of $22,070 and by Ordinance 1916-2007, passed December 5, 2007, in the amount of $50,400. These modifications provided for server hosting and software support, respectively. The modification authorized by this ordinance will extend the server hosting and software support for an additional year (09/01/2008 to 08/31/2009). It will be impractical to bid these services, as no other company can provide server hosting and software support for Capital Planning Solutions products.
Fiscal Impact: The amount of this modification is $50,400.00. The contract was originally authorized by Ordinance 0603-2005 ($497,113) and modified by Ordinance 1907-2005 ($36,000) and Ordinance 2232-2006 ($22,070) and Ordinance 1916-2007 ($50,400.00). Upon passage of this ordinance, the total cost of this contract will be $655,983.00. Funding is available in the 2008 General Fund budget.
Capital Planning Solutions Contract Compliance Number 98-0526172, Expiration 06/03/2010.
Title
To authorize the Finance and Management Director to extend a contract for the Office of Construction Management and Facilities Management Division with Capital Planning Solutions, for server hosting and software support for a Comprehensive Municipal Capital Planning and Asset Management System and to authorize the expenditure of $50,400.00 from the General Fund. ($50,400.00).
Body
WHEREAS, Ordinance 0603-2005, passed July 20, 2005, authorized the Finance and Management Director to enter into contract with Physical Planning Technologies (the original name of Capital Planning Solutions) for a Municipal Capital Planning and Asset Management System, and
WHEREAS, it is necessary for the Finance and Management Director to extend said contract with Capital Planning Solutions in order to provide server hosting and software support for an additional year for a Comprehensive Municipal Capital Planning and Asset Management System, and
WHEREAS, it is immediately necessary to authorize the Finance and Management Director to extend a contract with Capital Planning Solutions for software support and server hosting for a Comprehensive Municipal Capital Planning and Asset Management System, so that proper management of city capital and operational projects is not delayed, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to extend a contract on behalf of the Office of Construction Management and Facilities Managment Division, with Capital Planning Solutions, for server hosting and software support for a Comprehensive Municipal Capital Planning and Asset Management System.
SECTION 2. That the expenditure of $50,400.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450040
Object Level 1: 03
Object Level 3: 3369
Amount: $35,431.00
Division: 45-50
Fund: 010
OCA: 450050
Object Level 3: 3369
Amount: $14,969
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.