Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Ultimax, Inc. for the construction of the new ID Bureau in the Central Safety Building, located at 120 Marconi Blvd. The new space is approximately 1000 square feet. The renovation of the space is based on mandates from CALEA (Commission on Accreditation for Law Enforcement Agencies), in order to remain compliant. Formal bids were solicited on June 22, 2007. The following five companies submitted bids by the July 12, 2007 deadline (1 AS1, 1 FBE):
Ultimax, Inc. $132,945.00
Ardmore Construction $152,900.00
*Bomar Construction $159,169.00
+Rockwood Builders $192,500.00
*Certified Female Business Enterprise
+Asian Business Enterprise
The Office of Construction Management recommends that the bid be awarded to Ultimax, Inc.
This ordinance also authorizes the transfer of $132,945.00 between projects within the Safety Voted Bond Fund as a temporary funding measure until bonds are sold to reimburse the Police Facility Renovation - Lease Project and amends the 2007 Capital Improvement Budget, ordinance #0733-2007, to reflect said transfer.
EMERGENCY ACTION is requested so that the construction of the new ID Bureau may begin as soon as possible, thereby providing necessary safety services to City residents.
Ultimax, Inc.'s Contract Compliance # 31-1684389, expiration date 7.13.09.
FISCAL IMPACT: The total amount of this contract is $132,945.00. The total amount will be transferred from the Police Facility Renovation - Lease Project to the Police Facility Renovation Project. This is a temporary measure and the amount will be reimbursed upon completion of the bond sale.
Title
To authorize the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Ultimax, Inc. for the construction of the new ID Bureau; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $132,945.00 between projects within the Safety Voted Bond Fund; to authorize the expenditure of $132,945.00 from the Safety Voted Bond Fund, and to declare an emergency. ($132,945.00)
Body
WHEREAS, it is necessary to construct a new ID Bureau, and
WHEREAS, formal bids were solicited for the construction of said new ID Bureau, and
WHEREAS, the Office of Construction Management recommends Ultimax, Inc. as the most responsive and responsible bidder, and
WHEREAS, this ordinance amends the Capital Improvements Budget Ordinance No. 0733-2007, and
WHEREAS, this ordinance authorizes the City Auditor to transfer $132,945.00 between projects within the Safety Voted Bond Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Ultimax, Inc., for the construction of the new ID Bureau, approximately 1000 square feet, located in the Central Safety Building at 120 Marconi Blvd. allowing the Columbus Police Division to remain compliant with mandates set forth by the Commission on Accreditation for Law Enforcement Agencies therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvement Budget is hereby amended as follows (assuming passage of 1350-2007):
Safety Voted Bond Fund 30-03
Project/Project # CIB Amount Revised CIB
Police Facility Renovations 330021 (New Funding) $1,691,500 $1,558,555
Police Facility Renovations 330021 (Carryover Funding) $249,854 $382,799
Police Facility Renovation - Lease 330023 (Carryover Funding) $298,878 $165,933
Police Facility Renovation - Lease 330023 (New Funding) $987,223 $1,120,168
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-03|Fund: 701|Project Number 330023|Project Name - Police Facility Renovations - Lease|OCA Code 644476|Amount $132,945.00
TO:
Dept/Div: 30-03|Fund: 701|Project Number 330021|Project Name - Police Facility Renovations|OCA Code 644476|Amount $132,945.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into contract on behalf of the Office of Construction Management with Ultimax, Inc. for the construction of the new ID Bureau, located at 120 Marconi Blvd.
SECTION 4. That the expenditure of $132,945.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $132,945.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.