Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Ameresco, Inc. for Professional Energy Services Company (ESCO) services. It is the desire of the Department of Finance and Management to make energy efficient improvements to various City owned buildings and facilities, including, and not by way of limitation, ten Division of Police Precincts, the Fire Training Academy, and a city owned office building at 1393 East Broad Street. These improvements will reduce energy consumption; replace existing equipment that is beyond its useful life, save operational dollars, and increase occupant comfort and productivity to better serve the occupants of these buildings.
Ordinance No. 2170-2011, passed December 14, 2011, authorized the first phase of the project and made known that any eventual contract for work would require subsequent Council approval. During this first phase of the project Ameresco conducted a technical energy audit of various facilities to identify and evaluate possible energy saving opportunities. Thereafter, Ameresco proposed energy conservation measures including (not by way of limitation) various retrofit improvements, building control upgrades, building envelop measures, mechanical improvements and water conservation measures to these facilities.
In this second phase, Ameresco will procure, construct and install energy conservation measures, manage the project, oversee construction, abate and dispose of any environmental hazardous wastes included in the scope of services, perform building commissioning, and train city staff in the use and maintenance of the energy conservation measures all for a single turn-key price. Ameresco will also monitor the energy savings results using the International Performance Measurement and Verification Protocol, (IPMVP) and Ameresco will guarantee these savings, all on the terms and conditions agreed to in the Contract between the City and Ameresco.
This project was bid and planned as a phased project, contingent upon Council approval. Ameresco has institutional knowledge of the project and performed the original energy audits of each facility and will guarantee energy savings with the understanding that ongoing building maintenance is conducted and that occupant use is proper.
Emergency action is requested to allow energy efficient improvements to occur, thereby resulting in immediate energy and cost savings to the City.
Ameresco, Inc. Contract Compliance No. 04-3512838, expiration date November 23, 2013.
Fiscal Impact: Sufficient funds are available within the Construction Management Capital Improvement Fund for this project.
Title
To amend the 2013 Capital Improvement Budget; to authorize the transfer of funds between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to modify a contract on behalf of the Office of Construction Management with Ameresco, Inc. for energy efficient improvements to various City of Columbus facilities; to authorize the expenditure of $1,435,845.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($1,435,845.00)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget and to transfer cash between projects in the Construction Management Capital Improvement Fund; and
WHEREAS, the Finance and Management Department, Office of Construction desires to modify a contract for professional energy services contract; and
WHEREAS, it is necessary to modify said contract to complete the second phase energy efficient
improvements to various City of Columbus facilities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to modify a contract with Ameresco, Inc. for Professional Energy Services Company (ESCO) services, to allow energy efficient improvements to occur, thereby resulting in energy and cost savings to the City, thereby preserving the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
Municipal Court Renovations -Various 570043-100001 (Unvoted Carryover) $2,307,515|$1,548,000|($759,515)
Facility Renovations - Various 570030 - 100120 (Unvoted Carryover) $597,022|$0|($597,022)
City Hall Elevator Replacement 570030 - 100153 (Unvoted Carryover) $100,000|$20,692|($79,308)
Safety Energy & Efficiency Renovations 570030-100165 (Unvoted Carryover) $0|$1,435,845|$1,435,845
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funding within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept./Div.: 45-50| Fund: 733|Project Number 570043-100001|Project Name - Municipal Court Renovations -Various|OCA Code: 743001|OL3: 6620|Amount $759,515.00
Dept./Div.: 45-50| Fund: 733|Project Number 570030-100120|Project Name - Facility Renovations - Various|OCA Code: 733120|OL3: 6620|Amount $597,021.73
Dept./Div.: 45-50| Fund: 733|Project Number 570030-100153|Project Name - City Hall Elevator Replacement|OCA Code: 730153|OL3: 6620|Amount $79,308.27
TOTAL: $1,435,845
TO:
Dept./Div.: 45-50| Fund: 733|Project Number 570030-100165|Project Name -Safety Energy and Efficiency Renovations|OCA Code: 733165|OL3: 6620|Amount $1,435,845.00
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Ameresco, Inc. energy efficient improvements to various City of Columbus facilities.
SECTION 4. That the expenditure of $1,435,845.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100165
OCA Code: 733165
Object Level 1: 06
Object Level 3: 6620
Amount: $1,435,845.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.