Explanation
Background:
The Recreation and Parks Department solicited bids for the St. Clair/Pingue/Iuka Park Improvements Project. Fourteen (14) bids were received and opened by the Recreation and Parks Department on February 3, 2009. The bids are as follows:
Vendor Status Amount
Builderscape, Inc. Majority $399,891.00
Dumar Huntson Majority $451,695.00
At Grade Majority $458,244.03
Law General Contracting Majority $494,781.57
The Righter Company Majority $507,000.00
G&G Cement Majority $541,000.00
Republic Builders Majority $542,000.00
Watson General Contracting Majority $549,780.00
Columbus Asphalt Paving Majority $557,639.00
Central Ohio Building Majority $576,550.00
McDaniels Construction MBE $619,241.90
Downing Construction Majority $925,118.00
RMH Concrete & Foundations Majority $171,900.00*
M&D Blacktop Majority $419,000.00*
*These contractors were not low in any one item, nor did they bid all three items.
It is the recommendation of the Recreation and Parks Department to award the bid to Builderscape, Inc. who submitted the lowest and best responsive and responsible bid.
The project includes the following work:
ITEM # 1 - St. Clair Park: The supply and installation of a shelter and metal roof; site furnishings; asphalt paving; concrete paving; play equipment and safety surfacing; basketball poles; backboards, rims and nets; decorative metal fence; fixed and removable bollard; signage; plant material; seed; color coating; demolition; earthwork and grading and any services, permits and materials necessary to complete the work as described in the specifications and plans.
ITEM # 2-Pingue Park: The supply and installation of a shelter and metal roof; site furnishings; asphalt paving and overlay; concrete paving; play equipment and safety surfacing; basketball poles, backboards, rims and nets; color coating; signage; plant material; seed; earthwork and grading and any services, permits and materials necessary to complete the work as described in the specifications and plans.
ITEM # 3 - Iuka Park: The supply and installation of site furnishings; concrete paving; plant material; boulders and glacial erratic stones; seed; earthwork and grading and any services, permits and materials necessary to complete the work as described in the specifications and plans.
A project contingency in the amount of $20,109.00 is included in this legislation.
The Contract Compliance Number for Builderscape, Inc. is #20-0537419 and the contract compliance is effective through 08/21/09.
Emergency action is necessary so the project can begin immediately in order to allow for completion during the current building season.
Fiscal Impact:
$100,000.00 from Fund No.; 223, SubFund; 025, Object Level 3; 6621, Recreation and Parks Special Purpose Fund; OCA Code; 511220.
$300,000.00 from Voted 1999/2004 Recreation and Parks Bond Fund No.;702, Project Number; 440006, Title-UIRF Improvements, Object Level 3; 6621, OCA Code; 644526.
$20,000.00 from Voted 1999/2004 Recreation and Parks Bond Fund No.;702, Project Number; 510017, Title-Park Improvements, Object Level 3; 6621, OCA Code; 644526.
Title
To authorize the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the St. Clair/Pingue/Iuka Park Improvements Project, to authorize the expenditure of $420,000.00 from the 1999/2004 Recreation and Parks Voted Bond Fund and the Recreation and Parks Special Purpose Fund, and to declare an emergency. ($420,000.00)
Body
WHEREAS, bids were received and opened by the Recreation and Parks Department on February 3, 2009 and the contract for the St. Clair/Pingue/Iuka Park Improvements Project will be awarded to Builderscape, Inc. on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, these improvements will make the play and basketball areas safer with the addition of new safety surfacing and repair of the asphalt surface of the basketball court; and
WHEREAS, the new play equipment adheres to the current safety recommendations; and
WHEREAS, reconfiguring the park areas will allow more open space for recreation; and
WHEREAS, the additional trees will provide shade and oxygen exchange for the park; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Builderscape, Inc. in order to allow the construction project to be completed during the current building season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Builderscape, Inc. for the St. Clair/Pingue/Iuka Park Improvements Project, in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $420,000.00, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
1999/2004 Recreation and Parks Voted Bond Fund:
Fund No. Dept. Project No. OCA Code Object Level 3 Amount
702 51-01 440006 644526 6621 $300,000.00
UIRF Improvements
702 51-01 510017 644526 6621 $ 20,000.00
Park Improvements
Special Purpose Fund:
Fund No. Dept. SubFund No. OCA Code Object Level 3 Amount
223 51-01 025 511220 6621 $100,000.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $20,109.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.