Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract to replace and upgrade the existing underground street lighting system on Alum Creek Drive between Main Street and Livingston Avenue due to age and material failure. This legislation also authorizes a transfer of funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund and an amendment to the 2004 Capital Improvements Budget.
The bid solicitation, SA01636, was advertised in the City Bulletin and five bids were received and opened by the Director of Public Utilities on May 25, 2005, as follows:
M.P. Dory Company (MAJ) $102,893.70
Complete General Construction Co. (MAJ) $108,811.50
U.S. Utility Contractor Co. (FBE) $112,075.25
Miller Cable Company (MAJ) $119,962.50
Jess Howard Electric (MAJ) $122,863.65
The bids have been evaluated and an award is recommended to M. P. Dory Company, as the lowest responsive and responsible bid received. M.P. Dory Company is a majority-owned business enterprise and their contract compliance number is 311115885. Please see attachments to this ordinance for further bid information.
In addition, approval is requested for the expenditure of $22,638.00 to pay the estimated construction inspection costs to the Transportation Division.
Emergency action is requested in order that the contract may be executed and construction may be completed during the 2005 construction season.
FISCAL IMPACT: There is sufficient funding in the Voted 1995 and 1999 Street Lighting and Electricity Distribution System Improvements Fund. This legislation authorizes the transfer of funds into the appropriate project and an amendment to the 2004 CIB to reflect the transfer as well as an expenditure from the Westerford Village Street Lighting project as authorized by Ordinance 2069-2004.
Title
To amend the 2004 CIB, to authorize the transfer of $125,531.70 within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the Director of Public Utilities to enter into a contract with M. P. Dory Company to replace and upgrade the existing underground street lighting system on Alum Creek Drive; to authorize payment to the Transportation Division for inspection services provided to the Division of Electricity for said project; to authorize the expenditure of $125,531.70 from Voted Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($125,531.70)
Body
WHEREAS, bids were received and opened by the Director of Public Utilities on May 25, 2005 to replace and upgrade the existing underground street lighting system on Alum Creek Drive between Main Street and Livingston Avenue: and
WHEREAS, M. P. Dory Company submitted the lowest responsive and responsible bid for the installation of said street lighting improvements; and
WHEREAS, it is necessary to transfer $125,531.70 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to enter into a contract for street lighting improvements on Alum Creek Drive so that said improvements may be completed during the 2005 construction season thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a contract with M. P. Dory Company, in the amount of $102,893.70, and to obtain and pay for the services of the Transportation Division for construction inspection services as may be required for the installation of street lighting improvements on alum Creek Drive between main Street and Livingston Avenue.
SECTION 2. That the 2004 Capital Improvements Budget is hereby amended as follows in order to provide sufficient budget authority for the installation of street lighting improvements on Alum Creek Drive:
DIVISION OF ELECTRICITY, DIVISION NO. 60-07
PROJECT PROJECT CURRENT AMENDED
FUND NUMBER NAME CIB CIB
553 670629 Alum Creek Street Lighting 85,800 125,532
553 670628 Thurber Village Street Ltg. 193,050 152,811
553 670630 Westerford Village 0 507
SECTION 3. That the City Auditor is hereby authorized to transfer $125,531.70 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, as follows:
FROM:
PROJECT PROJECT OCA OBJECT
NUMBER NAME CODE LEVEL 3 AMOUNT
670628 Thurber Village Street Ltg. 670628 6625 40,238.01
670630 Westerford Village 670630 6625 85,293.69
TO:
PROJECT PROJECT OCA OBJECT
NUMBER NAME CODE LEVEL 3 AMOUNT
670629 Alum Creek Street Lighting 670629 6625 125,531.70
SECTION 4. That to pay the cost of the aforesaid contract and expenses, the expenditure of $125,531.70, or so much thereof as may be needed, be and is hereby authorized from Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, Alum Creek Street Lighting Project 670629, OCA 670629, Object Level Three 6625.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.