Explanation
This ordinance authorizes the Public Service Director to modify and extend an existing contract with Systems by Rich Consulting LLC (EL001505) for professional custodial service administration and managing the quality assurance and training programs at the Columbus Health Department, 240 Parsons Avenue. Systems by Rich Consulting is retained by the City to ensure custodial contract compliance and accreditation with the Joint Commission for Accreditation of Health Care Organizations (JCAHO). Currently the Health Department is accredited by JCAHO. Accreditation enhances the ability of the Health Department to more easily secure additional federal funding. The contract was originally authorized by Ordinance Number 1400-01, passed July 30, 2001. This is the second of three renewal options. Cost of the continuing services is based on fair market standards. The original contract amount was $86,594.20. The cost in 2002 for this contract was $47,858.23. Reduction of expenses in this contract are due to the lack of employee turnover, lower training expenses and less oversight needed by the management company.
Contract Compliance Number is 31-11756535, expiration date 6/6/04.
Fiscal Impact: The Facilities Management Division budgeted $39,976.30 for this contract modification in the 2003 budget.
EMERGENCY ACTION is requested to continue uninterrupted service to the facility and maintain professional custodial service administration at the facility.
Title
To authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department, to authorize the expenditure of $39,976.30 from the General Fund, and to declare an emergency. ($39,976.30)
Body
WHEREAS, a contract exists between Systems by Rich Consulting LLC and the Facilities Management Division, Public Service Department, for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department, and
WHEREAS, it is necessary to extend contract EL001505 for another year per terms of the current contract, and
WHEREAS, Joint Commission for Accreditation of Health Care Organizations (JCAHO) accreditation will enhance the ability of the Health Department to more easily secure additional federal funding, and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division, Public Service Department, in that it is immediately necessary to modify and extend a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to modify contract EL001505 between Systems by Rich Consulting LLC and the Facilities Management Division, Public Service Department, for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department from October 22, 2003, through October 21, 2004.
SECTION 2. That the expenditure of $39,976.30, or so much thereof that may be necessary is hereby authorized and approved as follows:
Division: 59-07
Fund: 010
OCA Code: 281014
Object Level 1: 03
Object Level 3: 3396
Amount: $39,976.30
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.